Office Manager

Lightspeed Communications & Electrical is a leading connectivity specialist in Perth and provides businesses of all sizes with smart communication and electrical networks which exceed client expectations. 

To assist the Lightspeed team to deliver world class connectivity services to our  clients, we are seeking an experienced and enthusiastic Office Manager. 

This role will assist the Operations Management team and Director in all financial and administrative processes of the Lightspeed business. 

RESPONSIBILITIES: 

• Manage all financial and administrative processes of the business, including maintenance of KPI dashboard and action list from weekly administration meetings and monthly management meetings; 
• Be the main point of contact for all incoming and outgoing communications in regard to financial and administrative components of the Lightspeed business; 
• Assist the Operations Manager to manage project delivery, on the job training and safety, ensuring compliance with Lightspeed standards, along with Australian standards and legislation; 
• Be highly proficient in the use of MYOB, Microsoft Office Suite and simPRO ERP (highly desirable); 
• Demonstrated experience in payroll processing and BAS to Lightspeed’s procedures; 
• Assist Operations Manager to manage relationships with suppliers, including regular supplier evaluation; 
• Order materials, equipment, consumables and general supplies required for business operations; 
• Oversee company vehicle and equipment licensing and calibration; 
• Provide administration support  required by existing client relationships to meet contract requirements or secure future works; 
• Contribute to quarterly reports on administrative, financial, staff development, and employee morale; 
• Compile documentation and be responsible for submission of tenders, and project submissions; 
• Provide HR administration in support of recruitment, induction, and probation review of new staff; 
• Oversee administrative process improvement across the business aimed at streamlining quality, profitability and efficiency; 
• Contribute to maintaining a positive corporate image, both personally and for the technical staff.

POSITION REQUIREMENTS: 

• 5 years work experience relevant to the responsibilities of this position and ideally with a trade industry background;
• Well developed written and verbal communication skills; 
• Preparedness to undertake professional development training identified by the management team; 
• A strong team player with good self awareness and a demonstrated ability to be self managed, as well as work under supervision as required;
• Excellent time management skills; 
• Demonstrated proficiency in Microsoft Office suite, with experience in or exposure to simPRO ERP System highly desireable;

This role requires the ability to work collaboratively in a team environment, as well as an ability to meet challenging deadlines. 

If you are someone who relishes the opportunity to take ownership of your role and contribute to the future growth of the business, this role is for you. 

Based in Osborne Park with free on site parking, this role will include the opportunity for mentor coaching and professional development for the right applicant.