Office Manager

NES Fircroft has partnered with a global energy company committed to long-term sustainable solutions. They recently opened an office in Sydney in late 2023 and are now seeking an energetic, experienced Office Manager to join their team on an intial 12 month contract.Location: Sydney CBDDuties and responsibilities:

• Schedule meetings and appointments, with the Country Manager as the main focus
• Partner with HR to update and maintain office policies as necessary
• Organise office operations and procedures
• Coordinate with IT department on all office equipment
• Manage contract and price negotiations with office vendors, service providers and officelease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security service.

Experience wanted:

• 2+ years of experience as an Office Manager, Front Office Manager or Administrative Assistant
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Excellent written and verbal communication skills

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.