AddressDo you thrive in a fast-paced environment and enjoy keeping things organised? Are you a natural communicator with a knack for problem-solving? Do you want to be a part of a business on an exciting growth trajectory? If so, the Office Manager/ Executive Assistant role at State Swim may be perfect for you.
About State Swim
Established over 50 years ago, State Swim is a dynamic and thriving private company dedicated to teaching thousands of individuals how to swim every day. With a network of 16 schools across Western Australia, Victoria, South Australia, and Singapore, our passion lies in creating stronger, safer swimmers through our exceptional programs and skilled instructors. We empower people of all ages to feel confident and capable in the water, ensuring everyone can embrace the joy of swimming.
The Opportunity
We are seeking an experienced Office Manager/ Executive Assistant to join our Corporate team at State Swim's head office in East Fremantle. This close-knit team oversees operations and supports our entire organization, consisting of approximately 700 employees.
In this newly developed and multifaceted role, you will work closely with the executive team to provide essential administrative support and office coordination. You will also manage the corporate office, handle visitors, and ensure smooth day-to-day operations.
We are open to candidates seeking either full time or part time (4 days a week) opportunities. If you're a highly motivated and organised individual with a passion for exceeding expectations, we encourage you to apply and join us on our mission of ensuring everybody is safe and confident in the water!
The Office Manager/Executive Assistant will:
- Office Coordination and Management:
- Coordinate office logistics and oversee maintenance requests.
- Manage office space, equipment, and vendor relations.
- Assist with project coordination and implementation.
- Executive Assistant Support:
- Provide direct support to the CEO, including scheduling and travel arrangements.
- Anticipate executive needs and maintain confidentiality.
- Administrative Support:
- Provide comprehensive administrative support to executives and departments.
- Schedule meetings, manage calendars, and prepare business documents.
- Maintain accurate filing systems and manage office supplies.
- Office and Workplace Culture:
- Assist with new hire onboarding and orientation.
- Foster a positive work environment and maintain office culture.
- Event Coordination:
- Plan and coordinate internal and external events.
- Manage event logistics including catering and AV equipment.
- Prepare post-event reports and follow up with attendees.
Who You Are:
- Degree/Diploma or equivalent course in Business Administration, Office Administration, or related field.
- 5+ years proven experience in an Administrative role.
- 3+ years proven experience in an Executive Assistant role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication abilities.
- High level of integrity, objectivity, and commitment to confidentiality.
- Positive attitude, professional demeanour, high attention to detail, and a collaborative mindset.
Why Join State Swim?
- Work with a passionate, tight-knit, and energetic team.
- Be a part of a company on an exciting growth trajectory.
- Experience role autonomy and flexibility.
- Onsite parking.
- Discounted swimming lessons for yourself and your immediate family members.
How to Apply
Please submit a current resume and a short cover letter explaining why this role is the right next step for you. We see recruitment as a two-way process, so it’s equally important that State Swim is the right fit for you.
Want to know more about us? Head to our website: www.stateswim.com.au or for role specifics queries please email **@stateswim.com.au.
