Executive Assistant/Office Manager

About the company:
We are a family owned commercial construction business that works across a range of projects, spanning from minor works, maintenance and capex projects.

About the role:
As an Executive Assistant/Office Manager, you will be in a pivotal role in ensuring the smooth operation of the business, while also providing vital administrative support to the Management Team. You will be proactive, forward-thinking, energetic, motivated and use initiative in daily business activities.

• Oversee daily office management tasks for the business such as ordering supplies, organising couriers, booking services for the fleet of vehicles or dealing with service providers.
• You will be the go-to person for IT support.
• Act as the first point of call and face of the business for general enquiries, visitors etc
• Implement and uphold administrative policies and procedures focusing on the continual advancement and improvement of business processes and systems.
• Support in the management of document control and our information management system processes and procedures.
• Management of social media platforms/post and website content updates.
• Occasional support with general duties in accounts, HR, purchasing etc during peak periods or staff absences.
• OHS compliance assistance - Inductions, SWMS, Non-Compliance
• Assist and formulate presentation of Tender submissions and other Presentation documents

To be successful in this role, you should possess:

A minimum of 3 years experience in a similar role preferably within the construction industry 

• Strong proficiency in Microsoft Office Suite/ 365 including Word, Excel and Powerpoint.
• IT problem solving for Microsoft Office, printers etc. Is keen to learn, develop new skills and experiment with new technology, techniques, processes and thinking.
• Strong organizational skills with keen attention to detail
• Highly developed written and verbal communication skills with the ability to produce professional communications in line with company brand.
• EA and or PA experience 
• Excellent organisational and multitasking skills 
• Strong communication skills to interact with team members, clients, and stakeholders face to face
• A proactive and solution-driven approach, with a focus on continuous improvement
• Driver license and own car.

What’s in it for you:
 

• Hours to suit successful candidate. Part time Monday to Friday would be considered.
• Modern office located in Northern Suburbs
• Freedom to make this role your own
• Negotiable renumeration based on experience and skill set

Please apply through Seek with your current Resume and Covering Letter addressing the Criteria of the role and your preferred hours.