AddressAbout The Company
Elegant Engineering is seeking an experienced & vibrant Office Manager to join us on a part-time basis working approximately 22 hours per week. We welcome applicants that are looking to work within school hours.
About this role:
This position is best described as the oil that makes the business run smoothly and involves all the non-engineering tasks required to make an office environment work and flourish. The successful applicant will play a key role in keeping everyone resourced and encouraged while looking for way to improve and streamline those non-engineering tasks. This position requires organisational, communication, proofreading, and computer skills to complete administrative tasks for the benefit of the company and our clients.
Duties & responsibilities:
- Handling of invoicing, both incoming and outgoing
- Organise staff pay and accounts for BAS lodgement and EOFY accounts for review by senior management and accountant
- Maintain business insurance and registrations
- Work with engineering staff to ensure projects are completed in a timely matter
- Conduct team member reviews and regular general wellbeing checks
- Organise any necessary office repairs, ordering stationery and supplies, and office equipment
- Lodge job ads, screen candidates and onboard new team members
- Marketing tasks, such as website upgrades, social media, preparation and standardisation of work templates
- Partner with senior staff to update and maintain office operations, policies, and procedures as necessary
- Negotiate with office vendors and service providers and lease holders on contracts and pricing
- Provide general support to visitors
- Liaise with facility management vendors, including cleaning, catering etc.
- Organise team building, social, Christmas events etc.
Ideal candidate will have:
- Prior experience as an Office Manager, front Office Manager, or administrative assistant
- Proficiency in Microsoft Office Suite (Excel and Outlook in particular)
- Keen time management skills, problem solving skills and attention to detail
- Flexibility and adaptability with the ability to multi-task and prioritise
- Excellent written and verbal communication skills
- Hands-on experience with office machines (fax, printers, scanners, etc)
- A bubbly personality is greatly beneficial
- Experience with Xero is favourable
- Experience with marketing or social media is advantageous
Benefits and perks:
- Performance bonus atop your base salary
- Flexible working hours
- Accessible parking on site
- Budget for training
- Supportive and friendly colleagues
About us:
Elegant Engineering is a small team of Structural Engineers, located in Seven Hills with projects across Sydney and interstate. We specialise in tower cranes, signage, and residential projects. We are known for our personable service, creative thinking, and practical solutions.
Help us keep things running smoothly and take your career to the next level. Click the Apply button and send us a copy of your current CV today, please include a cover letter addressed to Lindsey. We look forward to welcoming you!
