AddressI’m in the Right are automotive industry specialists who are passionate about helping customers with their accident management needs as quickly and efficiently as possible. We provide an end-to-end accident management services to our customers and pride ourselves on exceptional customer service.
Position Overview: Receptionist/Office Manager and Assistant plays a crucial role in providing exceptional front desk reception and administrative support to ensure the smooth operation of our office. The ideal candidate will be very well presented, possess strong interpersonal skills, impeccable attention to detail, and have the ability to prioritise and manage multiple tasks efficiently. They will be responsible for managing the reception area, coordinating office operations, and providing administrative assistance to various departments.
About the Role:
Reception:
- Greet and welcome visitors with professionalism and warmth, ensuring a positive first impression of the company.
- Assist with accepting deliveries to the business and collection of parcels
- Assist with organising the postage from the office to other staff and company locations
Administrative Support:
- Provide administrative support to our Senior team, including scheduling appointments, managing calendars, and organizing meetings.
- Assist with the preparation and distribution of correspondence, reports, and presentations.
- Maintain office files and records, ensuring they are accurate and up-to-date.
- Assist with data entry, document formatting, and other clerical tasks as needed.
Office Management:
- Oversee office supplies inventory and reorder as necessary to ensure adequate stock levels.
- Coordinate office maintenance and repairs, liaising with vendors and building management as required.
- Manage office equipment, including Zip Tap and printers; troubleshooting issues as they arise.
Event Coordination:
- Assist in the planning and coordination of company events, such as meetings, and social events.
Qualifications:
- Previous experience in a receptionist, administrative assistant, or office management role preferred but not essential.
- Excellent interpersonal and communication skills, with a friendly and professional demeanour.
- Strong organisational skills and the ability to multitask and prioritise effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive and self-motivated, with a willingness to take on new challenges and learn new skills.
