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SalaryOffice Services Assistant - Melbourne VIC
Company : Clyde&CoThe focus of the role is to complete general administrative and facilities tasks and to assist with the efficient day-to-day running of the office and reports to the Melbourne Office Manager.Key responsibilitiesAdministration
- Implement the Record Management Policy for the retention, protection, retrieval, transfer and disposal of records, both onsite and off-site.
- Manage incoming and outgoing mail daily.
- Organise courier bookings as required.
- Attend adhoc local deliveries and court filing requests.
- Cover reception as required.
- Answer incoming calls to the switchboard and redirect them to the intended recipient.
- Greet clients and offer refreshments and ensure meeting room are presentable and ready for client use.
- Maintain catering consumables in the kitchens including tea, coffee and condiments.
- Ensure catering equipment including the coffee machines are cleaned, functioning and sufficiently stocked.
- Assist the Events Manager with organising and preparing the office for onsite events.
- Work with the Office Manager to ensure the smooth day-to-day operations of the Melbourne office.
- Maintain the kitchen area to ensure that it is clean and tidy.
- Ensure utility rooms are fully stocked with paper and consumables including stationery.
- Coordinate office moves after consultation with the local partners.
- Regularly check the office to ensure that all offices are clear and clean and that all hardware (air conditioning, printers etc ) are in working order.
- Assist with the set-up of IT equipment including PC's and phones as well as AV equipment.
- Provide coordination support to the Office Manager and the Facilities & Administration Manager (APAC) for all local facilities matters.
- Ensure the tasks detailed on the Annual Facilities & Admin Schedule are completed in the timeframes detailed in that policy. Tasks include:
- Monthly fridge cleans;
- Weekly Facilities Audits;
- Updating posters and signage.
