Office Services Coordinator

Great opportunity for an experienced Office Manager to join a reputable firm based in South Brisbane

Your new company 

In collaboration with a distinguished Plaintiff Law Firm in Brisbane, Hays is actively seeking an Office Services Coordinator to join their team on a full-time permanent basis. This position functions in a manner comparable to an office manager, with the added responsibility of overseeing multiple offices. The ideal candidate for this role is resilient, eager for a diverse and dynamic role, and ready to embrace challenges. If this sounds like you, apply now!  

Your new role 

This role is designed for a proactive individual who can make and execute necessary decisions within their areas of responsibility, in collaboration with the CEO when needed. 

Responsibilities include:

• Training all staff effectively in the use of all systems, hardware, software, and procedures.
• Ensuring all approved hardware and software are fully operational and accessible to the necessary staff.
• Participating in external conferences and meetings as needed and providing reports when necessary.
• Ensuring the firm’s information technology and communication systems are up-to-date and fully meet the firm’s needs (through liaising with consultants and service providers).
• Collaborating with the Knowledge & Process Leader to implement and maintain all workflow efficiencies.
• Documenting operational procedures.
• Demonstrating and explaining all new procedures to personnel.
• Developing and implementing office procedures, policies, and work instructions, ensuring they are current and all employees are fully trained.
• Ensuring all office forms are up-to-date and accurately reflect current procedures.
• Coordinating with contractors and suppliers regarding maintenance agreements.
• Managing office premises, including maintaining relationships with owners, agents, and contractors, and addressing any issues that arise with respect to all building and office.
• Managing and coordinating all office equipment, including maintaining relationships with agents and contractors.
• Organising firm social functions.
• Undertaking any other tasks delegated by directors and senior management.
• Travel to other offices as required. 

What you'll need to succeed 

For this role, we are seeking individuals who are resilient, can excel in dynamic and high-stress situations, and possess the following:

• Proven experience in office management (preferably across various time zones)
• Prior experience in the legal sector (beneficial but not mandatory)
• Proficiency in resolving IT-related issues
• Familiarity with the firm’s culture and its client base
• Demonstrated commitment to the organisation’s values
• Proven ability to interact confidently and politely with individuals at all levels
• Proficiency in Microsoft Word formatting
• Strong interpersonal and negotiation skills, with proven experience in dealing with people
• Demonstrated ability to take initiative, solve problems, and make decisions

What you'll get in return 

• Salary Range: $70,000 - $90,000 per year, plus superannuation (based on experience)
• Growth Opportunities: Exciting chances for professional development and advancement
• Interstate Travel: The possibility of travel to different locations within the country
• Holiday Leave: Enjoy annual leave during the holiday season
• Leave Loading: Benefit from a 17% leave loading
• Long-Term Career: A pathway for building a successful and fulfilling career
• Reputable Organisation: Join an esteemed and well-regarded company

What you need to do now 

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn't quite right for you, please contact Taylor Woodforth on 3243 3084, or alternatively email your resume to ***************@hays.com.au for a confidential discussion on your career.