Operations Assistant Coordinator

We're thrilled to present an exciting opportunity for an Operations assistant and office support to join our rapidly growing business located in Alexandria, Sydney.

In this multifaceted role, we are seeking an Operations Assistant Coordinator /office Assistant to collaborate closely with our Management team in the Food Industry. Your responsibilities encompass the seamless orchestration of day-to-day operations, processes, and functions of the business. The role is wonderfully diverse, including providing essential administrative support to all facets of the organization and even assisting the Managing Director in a Personal Assistant capacity.

To be considered for this position, we require an individual with a positive work ethic, exceptional administrative and communication skills, and proficiency in both spoken and written English. This dynamic role is brimming with variety and is ideal for someone who is results-driven, possesses robust analytical skills, and is unwaveringly dedicated to best practices.

You will be a valued member of our bustling, dynamic, and supportive work environment.

Desired Personal Qualities:

1. Proactive and self-motivated, with adept problem-solving abilities.
2. A "can-do" attitude.
3. Strong work ethic and professionalism with a keen focus on efficient time management.
4. Proficiency in Microsoft Office functions.
5. Keen attention to detail and strong organizational skills.
6. Demonstrated ability to juggle multiple tasks.
7. High-level interpersonal and customer service competencies.

Key Responsibilities:

1. Efficiently process sales orders with product knowledge.
2. Maintain spreadsheets and processed daily data entries, primarily using Excel.
3. Create, edit, and manage documents such as correspondence, reports, drafts, memos, and emails.
4. Handle administration tasks related to accounts payable and receivable.
5. Process orders and manage invoicing.
6. Assist in receivable and allocation of incoming stock
7. Manage phone calls in a professional and approachable manner.
8. Provide support to the Managing Director.
9. Keep the office area organized and well-maintained.
10. Monitor and replenish office supply levels.
11. Prepare meeting rooms for various events.
12. Coordinate office maintenance and repairs.
13. Update client account information and file payable invoices.
14. Assist with basic data entry and invoicing.
15. Record phone orders.
16. Tackle general ad hoc tasks.

Essential Requirements for Success in this Role:

1. Proficiency in written and spoken English.
2. High-level computer skills, including the Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook calendar management.
3. Reliable and punctual.
4. Relevant administrative qualifications are a must.
5. Access to personal transportation is necessary.
6. Relevant tertiary qualifications with strong numerical and administrative competencies.
7. Meticulous attention to detail and accuracy.
8. Willingness to work effectively within a small team.
9. Flexibility and adaptability in your approach.
10. A reasonable working knowledge of MYOB and a willingness to further develop your proficiency through training.
11. Capable of multitasking and contributing positively in a small team environment.
12. A minimum of 3 years of experience in an administrative role.

If you meet these qualifications and are excited about the prospect of joining our team, we look forward to receiving your application.

Please submit your resume and a cover letter detailing your relevant experience and qualifications to ***@clovervalley.com.au. 

Thank you for considering this opportunity, and we anticipate the possibility of welcoming you to our dynamic team.