Operations Support Officer

About the role

Based in Toowoomba, the Operations Support Officer supports Safety and Compliance teams and managers in delivering high quality, consistent vehicle compliance and enforcement programs through providing effective, efficient and timely administrative support.

Working with a family-friendly team, we offer a supportive hybrid work environment with flexible work from home arrangements. We encourage work-life balance and celebrate additional leave over the Christmas/New Year period and through rostered days off.

Key Responsibilities/Accountabilities

• Some of the key responsibilities of this role are:

  • Provide administrative support and oversee administrative processes, such as records and correspondence management.
  • Arrange meetings and workshops and prepare agendas, reports and take minutes as required.
  • Maintain client confidentiality and display utmost professional integrity when dealing with sensitive matters.
  • Processing of invoices, purchasing and finance administration within budget guidelines and delegation levels.
  • Manage travel administration for the unit, including flight and accommodation bookings.
  • Create and maintain standard letters, templates, document formats, mailing lists and other information for the unit.

About You

As the ideal candidate, you will be energetic and organised, able to manage competing priorities, and motivated to work in a team environment to deliver a broadly-based administrative service.

• It is a pre-requisite that applicants possess a current motor vehicle driver’s licence.
• There may be a requirement to work outside normal working hours or to travel on occasion.
• Demonstrated experience in developing and maintaining administrative systems, organising work within strict timeframes, preparing reports and correspondence.
• Demonstrated experience with computer applications including spreadsheet and general office applications and demonstrated speed and accuracy with word processing and the ability to learn new computer applications.
• Demonstrated ability to exercise initiative and make sound administrative decisions in line with general policy and procedures.
• Ability to assist in the preparation and monitoring of budgets.
• Knowledge and experience of accounting/ financial systems and a demonstrated ability to learn industry specific computer programs and tools.

Application Process

If the above position sounds like an opportunity for you, please apply with your CV and cover letter addressing the essential requirements of the role.

Applications close COB , 10 April 2024

If you have any questions please don’t hesitate to contact the NHVR recruitment team on ***********@nhvr.gov.au.

Successful applicants will be required to complete a national police and work rights check.

We are committed to being an inclusive, diverse and flexible workplace where differences are valued. We welcome applications from people of all backgrounds, experience and abilities