Part Time - Receptionist/Facilities Coordinator

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

Please note this is a part-time job share, 8.30am - 1.30pm daily.

What this opportunity involves:

Working onsite with our global investment management client, you’ll be the face of JLL and our client—that’s why creating a welcoming yet professional image of the company is vital to your role. As our stakeholders’ first point of contact, The Facilities Coordinator is responsible for reception duties and is required to work with the Regional Operations Manager, local engineering manager and rest of team, supporting activities such as invoicing and purchase orders, reporting and dashboard completion, consumables ordering and general administrative duties. Therefore, you must demonstrate high levels of customer service and integrity, especially in handling enquiries, issues and complaints.

An Overview of the role:

• Booking meeting rooms
• Managing office supplies inventory
• Handling paperwork on maintenance-related activities
• Updating the phone directory, company brochures, SOP’s & regular newsletter communications.
• Preparing monthly reports to the client
• Escort contractors on-site and procure vendors & services as needed
• Overflow reception/front desk work will be required
• Management of the on-site receptionist
• Overseeing account and client budgets

Sounds like you? This is what we are looking for:

• Front of house whizz with 2 years’ customer service experience within a corporate environment
• People management experience will be an advantage
• Well presented with strong stakeholder engagement
• Capable of managing conflicting priorities and applying a holistic approach to problem solving
• Finance and financial reporting experience would be of benefit as well for the purpose of client reporting tasks

What you can expect from us: 

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number THREQ361817.

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may .