AddressJob Title: Payroll and Administration Officer
About us:
We are a family-owned company comprised of two businesses, Mahi Boats and Hybrid Composites. Established three years ago, we have expanded significantly during this time with now 20 staff members across both businesses. Our close-knit team is seeking an experienced professional to manage Payroll and Administration, and to support our director, Dan. With one of our two administrative staff members about to go on maternity leave and the other working only part time, we are looking for someone to join the team to help support our growing business. We are open for this job to be either a part-time or full-time role.
Summary:
The Payroll and Administration Officer for a family-owned marine construction company plays a crucial role in ensuring smooth operations within the organization. This role involves overseeing and processing payroll, managing administrative tasks, and providing support across various departments. The ideal candidate will possess exceptional organizational skills, strong analytical abilities, and the capacity to handle multiple tasks simultaneously, ensuring accuracy and compliance in all aspects of their work.
Responsibilities:
- Payroll Management:
- Process and distribute employee pays weekly and direct deposits on time.
- Ensure payroll records are accurate and up-to-date.
- Process employee benefit deductions, including retirement contributions and health insurance premiums.
- Calculate and record wages, deductions, and taxes accurately.
- Identify and resolve payroll discrepancies and issues.
- Manage employee time off accrual and absences.
- Compile and submit payroll reports to management and regulatory bodies.
- Stay up-to-date with payroll laws, regulations, and tax requirements.
- Coordinate with other departments to ensure all payroll needs are met.
- Administrative Support:
- Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records.
- Coordinate and facilitate meetings, conferences, and events, ensuring all necessary arrangements are made.
- Assist in the preparation of reports, presentations, and other documents as required.
- Manage office supplies and equipment, ensuring inventory is maintained and orders are placed in a timely manner.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, and redirect them as necessary.
- Maintain and update databases, ensuring accuracy and confidentiality of information.
- Support the recruitment process by coordinating interviews, preparing job postings, and assisting with onboarding activities.
- Collaborate with various departments to ensure effective communication and coordination of administrative tasks.
- Handle any ad-hoc administrative duties as assigned by management.
- Provide direct support to the director in administrative tasks.
Qualifications:
- Minimum of 2 years of experience in a payroll administration role, preferably within construction or related industry.
- Solid understanding of payroll laws, regulations, and tax requirements.
- Proficient in payroll software, preferably experienced with Xero and/or Employment Hero (however training can be provided)
- Proven experience in an administrative role, demonstrating strong organizational and time management skills.
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong analytical skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to prioritize tasks and meet deadlines
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong problem-solving and decision-making abilities.
- Ability to work independently and as part of a team.
This combined role is integral to the efficient operation of our boat building company, ensuring both accurate payroll processing and effective administrative support across the organization.
