People & Culture Coordinator

About Us

Meridian Lawyers is a mid tier law firm providing legal advice in insurance law, health law, corporate and commercial law, employment law, commercial litigation and dispute resolution. At Meridian, our dedicated team of solicitors and support professionals have a unique and genuine care about reaching the best possible outcomes for our clients. 

We are known for providing exceptional quality legal advice that is both strategic and practical. It is this blend of technical expertise and the personal relationship we have with our clients that sets us apart from our competitors.

We are rapidly expanding and have a dynamic and unique culture. We continue to attract high calibre clients who engage with us because of the way we interact with them and the quality of work we produce. We have offices in Sydney, Melbourne, Brisbane, Perth, Newcastle and Canberra. 

About the Role

Reporting to the Head of People & Culture, this 3 month contract role provides administrative support across all areas of the employee life cycle from recruitment and selection, onboarding, training and development, employee movements and resource planning across our six offices (Brisbane, Canberra, Melbourne, Newcastle, Perth and Sydney). 

This position will play a pivotal role as part of our People & Culture function and will work closely with our Business Solutions team.

This exciting role will suit someone who is proactive, calm,  thrives on being busy and works with a sense of urgency. You will have a passion for continuous improvement and providing an exceptional experience to both our employees and clients.  

Key duties and responsibilities

• Provide administrative support within all facets of the employee life-cycle including:
  • Coordinating internal recruitment processes for legal  and support staff across our 6 offices - posting job ads, screening candidates, arranging interviews, conducting reference checks and preparing employment contracts
  • Facilitate the successful on-boarding of new employees, ensuring their first impression of our business is positive and representative of our firm’s values
  • Assist with resourcing needs across the business including drafting position descriptions, and supporting the performance/probation review process
  • Prepare the relevant documentation for employee movements like promotions, secondments and terminations  whilst updating the relevant systems
  • Processing of exit paperwork and scheduling/attending exit interviews 
• Build and maintain strong relationships with our Business Solutions team and key stakeholders including the People & Culture team of Guild Group
• Employee records management; 
• Ownership of the HR Outlook mailbox – responding to incoming queries in a timely manner
• Oversee the reporting/data collation process to ensure accuracy and integrity (eg REM spreadsheet)
• Assist with our Melbourne Summer Clerkship program by shortlisting candidates, scheduling interviews and onboarding of successful candidates
• Coordination of P&C cyclical events such as performance reviews, learning and development initiatives
• Assisting with ongoing P&C projects (Reward & Recognition, D&I)

Education

• Studying towards or recent completion of qualifications in Human Resources Management

Knowledge & Experience

• Minimum 3 years’ experience in a generalist human resources function preferably within the professional services industry. Working Holiday Visa candidates are encouraged to apply.
• Sound understanding of the Fair Work Act legislation and regulations
• Experience with HRIS systems (eg Page Up, Chris 21, ELMO)
• Microsoft Word, PowerPoint & Excel – Intermediate level

Skills & Abilities

• Natural relationship building skills to develop effective working relationships with all stakeholders
• Excellent problem solving and listening skills,
• High levels of initiative and personal drive to succeed
• Exceptional English written and verbal communication skills
• Excellent attention to detail particularly in regard to HR administration, compliance and reporting
• Passionate about providing an exceptional employee experience and positive business outcomes
• Strong time management skills - you work efficiently within time constraints and are able to cope with a variety of demands and prioritise tasks
• High self-motivation & discipline
• High level professionalism, maturity and confidentiality

Personal Qualities

• Is an active team player and seeks to build relationships with peers and team members
• Demonstrates a can do attitude and a willingness to help others
• Contributes ideas, opinions and suggestion in team discussions
• Consistently delivers excellent client service
• Shows enthusiasm and responsiveness to internal clients
• Looks for new ways to improve ways of working
• Demonstrates a professional and courteous attitude to clients and internal stakeholders

If you are looking for a fast-paced role, have a ‘can do’ attitude, and a willingness to be a key member of a busy motivated and friendly team, then we’d love to hear from you.

In return you will be rewarded with flexible hybrid working options, brand new offices situated in the heart of the CBD, social opportunities to get to know our amazing people and be an integral member of a high performing team.