Permits Coordinator & Administration Assistant

We are a small building design company who specialise in volume housing in Victoria.

The position involves working with the design team to ensure jobs get to site on time by applying for building permits and overseeing the permit process. You will coordinate with engineers, builders, and building surveyors to ensure the permit applications contain every item required to obtain building permits for site starts. You will also be responsible for supporting the team with general office tasks and administration.

Previous experience in a similar role is an advantage.

• Coordinate/manage planning and building permits applications and associated tasks and documents
• Maintain workflow management of tasks undertaken as part of the building permit process
• Assess regulatory requirements and apply that to the planning/building permit process
• Routine client reporting as well as workflow management
• General office administration including ordering office and kitchen supplies

• Demonstrate knowledge of the building process, particularly in the pre-site construction process of drafting, estimating and building permits. As well as possess knowledge of the planning and building regulations.
• Experience in volume building and medium density construction would be advantageous
• Proficient in Microsoft Office programs such as Word, Excel, Outlook, and Teams
• Well-developed communication skills with a strong attention to detail and experience in client management
• Ability to maintain a busy workload and juggle various jobs at the same time