Personal Assistant

A full time, permanent opportunity has arisen for a talented Personal Assistant to join our Bupa Health Services team. 

Reporting to the Executive Assistant you will provide a high level of professional administrative support two Directors within the Health Services Leadership Team and their respective teams ensuring an efficient, organised working environment.

What will your day look like:

• Provide high level business administrative support two Directors within the Health Services Leadership Team and their respective teams, supporting the delivery of key priorities and deliverables.
• Extensive calendar management including coordinating meetings, preparing background information, pre-read material, agendas and recording of action items.
• Act as a point of contact for internal and external parties where appropriate, including prioritising and distributing emails, correspondence and mail.
• Prepare presentations, written reports, spreadsheets, documents, quality assess reports and prepare ad-hoc reports as required.
  • Provide timely and accurate preparation of tactical administrative support activities for the Directors and their teams, including:
  • Invoice management – raising purchase orders, payment requests, ensuring timely approval and recording of accounts and information.
  • Expense management – reconcile corporate cards and expense reimbursements on a monthly basis.
  • Travel management – book travel in line with the Bupa travel policy.
  • Event management – supporting team events including catering, venue bookings and logistics.
  • Recruitment management – onboarding/offboarding of all new starters within the Health Services team.

You may also carry out any other duties reasonably requested by Bupa from time to time. 

Why work at Bupa? 

We reward our people and celebrate their success. From providing initiatives that develop careers to looking after our people’s health, wellbeing, and futures.

Our health is the most important thing we have and at Bupa, caring is at the centre of everything we do – helping people live longer, healthier, happier lives and making a better world. We also know that to care for our customers, we must first care for our people. That is why Bupa has launched Viva Healthier and Happier – our new and comprehensive global health and wellbeing program for our employees. It includes all aspects of health – from mental and physical, to financial, social and environmental wellbeing.

Through the Viva Healthier and Happier program, we’re providing health benefits for everyone who works at Bupa, no matter their role. We want to support our people to be the healthiest and happiest versions of themselves.

What do I need? 

• 3+ years’ experience providing Personal Assistant support for senior management 
• Proven ability to meet strict deadlines in an organised manner
• Exceptional communication and interpersonal skills, including the ability to build rapport and trust
• Experience in utilising judgment, confidentiality and discretion at a senior support level
• Strong stakeholder management, with the ability to engage with Executives and Business Leaders, and all people throughout the organisation to achieve shared outcomes
• Ability to use initiative and drive when managing multiple business support priorities
• Demonstrable attention to detail and follow-up to ensure accuracy and timeliness of work
• Ability to problem solve and ‘think on your feet’, work independently and with clarity of delivery
• Thriving in fast paced transformative environments
• Desire to take on projects and acquire new skills
• Experienced in Microsoft Outlook (Advanced), and Microsoft Word, Microsoft Excel, Microsoft PowerPoint (Intermediate) and Microsoft Teams
• Accurate word processing skills with attention to detail
• Experience with troubleshooting general technology issues and navigating systems 

About Bupa Asia Pacific

Bupa is an international healthcare group which has been committed to a purpose of helping people live longer, healthier, happier lives and making a better world for more than 70 years.

Bupa Asia Pacific operates in Australia, New Zealand and Hong Kong, supporting about 6.5 million customers through a broad range of health and care services including health insurance, aged care, dental, medical, optical and hearing services. Employing more than 20,000 people in the region, we believe that we can make a real difference to the lives of customers through our values, purpose and the way that we deliver personalised care.

At Bupa, we are striving to create and sustain a safe and inclusive workplace. We welcome applicants from all cultural backgrounds, genders, and abilities. If you require any adjustments to participate in our recruitment process, please let us know at the time of your application.