Personal Assistant

As Personal Assistant, you will provide efficient and effective secretarial support to the Head of School (HoS), as well as broader administrative support to the staff of the School of Humanities, Creative Industries and Social Sciences.

In this role you will:

• Manage the day-to-day operations of the Office of the HOS, including calendar and Outlook management, travel, and SharePoint site for Academic and Professional staff.
• Prepare draft documents including minutes of meetings, letters, email replies, and Power Point presentations.
• Arrange and coordinate School functions, external visitors, and travel arrangements.
• Provide general administrative support to the School staff as required, including research and project based work.

This continuing position is full time and will be located across our Callaghan and Newcastle City Campus (Awabakal and Worimi land).

You will have:

• Proven administrative and secretarial experience, including working knowledge of Microsoft Suite.
• Strong communication skills including the ability to professionally liaise with Executive level stakeholders.
• Ability to stay organised, maintain a high level of attention to detail, and work to competing deadlines.

The remuneration for this position is from $77,858 to $90,316 + 17% superannuation and is commensurate with skills and experience. 

We offer a range of benefits and employment conditions that help you balance your commitments, stay healthy, and work effectively. For information on our employee benefits (such as leave, flexible working, discounts in private health insurance and gym memberships, and salary packaging) please visit here.  

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

We provide opportunities for all people regardless of their background and experience, and this philosophy is reflected across all that we do. 

The University of Newcastle is an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.  

Important information before you apply:

• Please visit here for a guide on how to apply for a role.
• If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
• Applications for this position will only be accepted from those with Australian residency or a valid work permit.

Your application:

Your application must include:

• Your resume.
• A cover letter outlining your motivation to apply for this opportunity.
• A statement addressing the Essential Criteria listed below (these may differ slightly from the Position Description, please only respond to the below in your application).

1. Completion of a degree level qualification with subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training.
2. Strong organisational skills including the ability to organise workflows to meet competing demands and adaptability to a range of workplace expectations and responsibilities.
3. Demonstrated effective interpersonal and communication skills (both oral and written) including sensitivity and ability to deal effectively with people from diverse backgrounds.
4. Demonstrated high level secretarial/office/administrative experience including SharePoint.
5. Demonstrated high level of computer literacy including office software skills in word processing, Excel spreadsheets, databases, and email applications.
6. Research and report writing experience.

Please upload your Cover Letter and response to the requested Criteria as one PDF document. This document should not exceed 4 pages (approximately 2,000 words).

For specific position enquiries, please contact Miriam Burgess, Team Leader, Operations on (02) 4985 4*** or via email at **************@newcastle.edu.au

Having technical difficulties? Please reach out to us: **********@newcastle.edu.au Please note, we do not accept email applications.

Closing date: Monday 13 May 2024 at 11.59pm AEST

We are excited to be Looking Ahead with you

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