AddressThe Opportunity
We are looking for an experienced Personal Assistant and or Executive Assistant join our team at our workshop based in Pinjarra. This role will be offered as full-time permanent position, working 38 hours - Monday to Friday. The applicant will be required to commence work at 7:00am to meet operational needs. There maybe some flexibility with the start time for the right applicant, therefore we encourage you to apply.
This role represents a unique opportunity to join Total Plant Hire at an exciting time of growth and transformation. The individual will be working closely with the Director in providing an exceptional level of support to the business, therefore it is essential that the individual has a professional, friendly, and courteous attitude throughout all communications.
Key Responsibilities
Daily tasks will be varied and include though not limited to:
- Managing and organise the Directors calendar and emails, business phone calls, meeting schedules and travel requirements.
- Provide a high level of administration support to the Director along with the organisation of Directors schedule, with a high attention of accuracy and attention to detail.
- Attending to customer and clients’ enquiries in a timely manner.
- Build and maintain strong customer and clients’ relationships whilst upholding confidentiality and identifying business growth opportunities are essential.
- Understanding customer service requirements and support the Director and team to assist with service requirements.
- Internal and external reporting and drafting of quoting requirements as directed.
- You'll foster a culture of accountability and growth, providing continuous feedback to exceed targets.
- Collaborating with the management team to enhance internal procedures and standards is essential.
About You
As a Personal Assistant and or Executive Assistant , you will have proven experience delivering a high level of professional support at a Senior Leadership level within a service focused organisation or mining sector. You will have:
- Prior experience as an Executive Assistant / Personal Assistant working for an executive manager or senior management.
- A high level of written and oral communication skills with a strong attention to detail.
- Proven efficiency in word processing, spreadsheet, and presentation software packages such as MS Word, Excel, and PowerPoint.
- Highly organised and improvement-driven, with a solid appreciation for document management and workflow processes.
- Thrives under pressure with excellent time management skills.
- Prior experience in social media, marketing and communication would be desirable.
- Ability to use sound judgement, contributing to new ideas and continuous improvement opportunities.
- Ability to collaborate and communicate effectively at all levels.
- Ability to develop and maintain stakeholder relationships including responding to stakeholder needs and expectations.
- Ability to use integrity to maintain a high level of confidentiality and professionalism.
Requirements:
- 5 + proven years of experience as a Personal Assistant and or Executive Assistant.
- Experience and knowledge within the Mining Sector is desirable.
- Certificate and or Diploma in Business Administration is desirable.
- Current Drivers License
To be considered for this role, applicants must be eligible to work in Australia and must complete a pre-employment medical including a drug and alcohol screen. A current Police Clearance may also be required.
If you believe you meet the above criteria and have the necessary skills to join our team, we look forward to hearing from you so please click on the ‘Apply Now’ and submit your resume.
Only candidates who progress in the recruitment process will be contacted therefore we thank all applicants for their interest at this time.
