Personal Assistant / Legal Secretary

Ogilvie Jennings Lawyers is an established law firm with offices in Hobart, Kingston and Glenorchy with history dating back to 1937. Our lawyers deal with a wide range of legal issues using a client-focused approach.  Ogilvie Jennings cares about peoples rights, and about contributing to a legal system that is fair and provides affordable and accessible justice to all.

We are currently seeking a Personal Assistant to support one of our Senior Associates in our Family Law division within our Hobart Team. 

Office hours: 8.45 am - 5.00 p.m.

The Role: 

You will be working for a busy, team-focused firm where your duties and responsibilities will include:

• Liaising with clients via phone, email and in-person.  
• Diary management and scheduling of appointments.
• Transcription of digital dictations.
• Preparation of correspondence and legal documentation.
• Organising and maintaining electronic and paper files.
• Client invoicing.
• Other support duties as may be required for the firm.

What we expect from you:  

• Highly organised with a strong attention to detail.
• Excellent communication skills, including the ability to communicate with people from a diverse range of backgrounds.
• Enthusiastic and positive team-focused attitude.
• Can think on your feet, whilst working in a fast-paced professional office environment.
• Proficient touch typing skills and strong experience with Microsoft Office and legal practice management systems.
• Ability to build productive working relationships
• Ability to adapt to changing situations and be flexible in the role
• Dairy Management
• Ability to prioritise, triage and manage multiple tasks

Previous legal experience in Family Law will be highly regarded, but we will provide training to the right candidate. 

In return, we offer:

• On the job training, as required.
• An opportunity for growth and development in a supportive environment.
• An engaging culture that values wellbeing and recognition.
• An attractive salary package commensurate with experience. 

To apply, please submit your resume and cover letter via the SEEK portal outlining why you would be our ideal candidate. 

Applications will be assessed as they are received, until a successful candidate is identified.

All applications will be treated in the strictest confidence.

Ogilvie Jennings is an equal opportunity employer, committed to building a team that represents diverse backgrounds, perspectives, and skills.