Personal Assistant To Project Director | Western Treatment Plant Project

About John Holland

We're all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia, New Zealand and South East Asia.

While our competitors talk about what they do, we focus on why we do it. We transform communities to make them easier to move around, more connected and better to live in.

About the Role

John Holland have recently been awarded an Iconic large water infrastructure project based in Werribee, VIC.

We're currently in the design and planning phase and are looking for an experienced Personal Assistant to join our project team. Reporting into our Project Director, you'll be responsible for supporting in all aspects of the day-to-day activities of the Project Director, including diary management, client communication, project events and activities and preparation of project reports amongst other duties.

This role will be located on-site in Werribee, VIC at the Western Water Treatment Plant.

Key Responsibilities:

• Oversee and coordinate management diaries, which will include scheduling and calendar planning
• ­ Monitor and respond to communications on behalf of the management team
• ­ Prepare, review and disseminate internal and external reports
• ­ Draft and disseminate correspondence for management personnel, including the use of online data management systems
• ­ Complete office management duties as required
• ­ Maintain commercial registers
• ­ Develop and maintain records management systems, ensuring that information is accurate, up-to- date and stored safely
• ­ Manage financial records such as expenses, invoices and purchase requisitions.

To be successful:

• Proven experience in a similar role
• Someone with the ability to thrive in a dynamic and busy environment.
• An individual to work in an organisation that cares about you and your career development.
• An excellent people person with well-developed communication skills.

As part of the team, you help us deliver on our promise to transform lives.

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

Competitive remuneration with salary continuance, and salary sacrifice packaging options available.
Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.
Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.
Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.
Flexible working that works for you as we know flexibility means different things to different people. Whether it's flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.