Policy Support Officer

About this role

• Great opportunity providing executive support to the Office of the Deputy Secretary
• Ongoing, full-time position
• VPS4 $92,332 - $104,762 plus superannuation

The Department of Justice and Community Safety is seeking a Policy Support Officer to provide complex, high quality administrative support to the Office of the Deputy Secretary.
About the Business Unit
Emergency Management, within the Department of Justice and Community Safety (the Department) works closely with government and agencies across the emergency management portfolio. The group is led by the Deputy Secretary, Emergency Management. Emergency Management includes the department's emergency management accountabilities and statutory entities and offices.
The Office of the Deputy Secretary provides executive support to the Deputy Secretary, Emergency Management, including high-level advice, secretarial and administrative support to ensure the effective day-to-day running of the Emergency Management. The team provides high-level authoritative strategic advice to the Deputy Secretary on complex and sensitive matters.
About the Role
The Policy Support Officer is a critical support role and provides complex, high quality administrative support to the Office of the Deputy Secretary. In this role you will support policy development and provide authoritative information, analysis and advice on complex issues relating to emergency management outcomes. This role includes administrative tasks such as managing documents, records and filing of electronic and hardcopy material consistent with organisational policies and procedures and assessing and prioritising incoming correspondence, briefings and other documents, incoming papers, public and telephone enquiries, and taking action in a timely manner.
This role also includes a policy development component, including contributing to the delivery of high quality executive and ministerial support services to the Deputy Secretary, Secretary and Minister, undertaking investigatory and analytical work, ensuring that responses are provided to a high standard and meet required timelines, liaising with key internal and external stakeholders, including other departments and agencies to inform policy analysis and advice and preparing accurate, concise, timely and relevant advice and documentation, briefings, correspondence, submissions and reports to articulate complex concepts to a range of audiences.
To learn more about this role before applying, please read the attached position description.
About you
To be successful in this role, you will have:

• Advanced office-based computer literacy – i.e., Outlook, Office 365 elements
• An understanding of the structure and responsibilities of the Department of Justice and Community Safety and, more broadly, the Victorian Government.
• Experience with government processes, executive and ministerial services and policy development and delivery (desirable)

Qualifications

• Tertiary qualification related to Administration is desirable.

How to Apply
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
FOR INTERNAL VPS EMPLOYEES
For all VPS employees, due to the new JSE policy, please apply through the JSE only to be considered for this position.
For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.
In accordance with the Jobs and Skills Exchange Recruitment Policy, only Victorian Public Service employees are eligible to apply for this position. People on labour hire contracts, such as agency staff and external contractors, are not eligible to apply.
For all VPS employees, due to the new Jobs Skills Exchange (JSE) policy, please apply through the JSE to be eligible to be considered for this position in the first round.
IMPORTANT INFORMATION
CHILD SAFE STATEMENT OF COMMITMENT
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.