Procurement Support Officer (Vpsg3)

About the Role

The Procurement Support Officer is part of the Procurement branch and provides support to DTP’s Procurement team by effectively managing and assisting the team with its day-to-day procurement and administration functions.
The role is responsible for updating and maintaining the contract management system producing reports, undertaking research and other administrative tasks as required. The position also provides specialist Procurement Support and contributes to managing Request for Tender and Expression of Interest processes.
The Procurement Support Officer plays an important role by ensuring all procurement documentation meets Victorian Government procurement standards. This role requires drive, determination, and an ability to work as part of a team.

To access the Position Description, please click here.

We are seeking a candidate accomplished in customer focus, capability development, critical thinking, and problem-solving, with accomplished personal attributes including resilience and collaborative work ethic. This role requires tailoring services to customer needs, developing team capabilities, integrating solutions into work processes, and fostering a collaborative culture while remaining calm under pressure and guiding teams effectively.

Position Outcomes / Accountabilities 

• Provide guidance and support to team members and system users, managing issues to resolution and escalations where required
• Assist in the preparation of procurement correspondence, including approval documentation for a range of procurement activities
• Contribute to the development and review of existing procurement policies and procedures, business rules and guidelines
• Contribute to the preparation and review of briefings, correspondence, detailed reports and submissions, and ensure the timely progress of submissions through varied government processes
• Provide procurement and contractual advice and support to staff and managers across project teams
• Provide a broad range of administrative and support services for the whole team to prescribed standards and criteria. This includes preparing reports, undertaking research, maintaining the contract management system (Zycus) and proofreading correspondence and documents before distribution
• Provide assistance to the Procurement team and the Chief Procurement Officer for the management of contracts, purchase orders and invoices
• Excellent customer service skills, with an ability to investigate and resolve stakeholder enquiries
• Determine the work organisation to ensure effective and efficient administration processes and exercise professional judgement on the rules and policies that will support the coordination of sensitive and confidential tasks
• Arrange and coordinate interviews with external suppliers
• Identification and implementation of business improvement initiatives

Qualifications and Experience

Desirable  
• Demonstrated experience in the use of Zycus, Oracle Cloud or related systems and/or tertiary qualification in a relevant field

What we offer

 
•    Meaningful work making Victorian communities more accessible and liveable 
•    Professional growth and development opportunities across the department and the wider Victorian Public Services
•    A hybrid working model focused on collaboration and teamwork
•    Optimal work-life balance initiatives including flexible working arrangements
•    Opportunity to work across multiple urban and suburban hubs
•    We prioritise the development of a safe and inclusive culture

Culture Value

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

Click the ‘Apply’ button and follow the prompts. Applications should include a resume and a cover letter.  Applications close at 9 pm on Monday, the 25th of March 2024. For further information about the role please contact David Stambolziev, Manager Process Systems And Tools, ***************@transport.vic.gov.au. 

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence. 

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements.