Production Manager (Projects) (10 Month Fixed Term Role)

MAP Co values the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, women, people of all ages, with disability and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live. 

Organisation Overview 

MAP Co is a state government entity responsible for the delivery of the Melbourne Arts Precinct Transformation project as well as the operations, programming, promotion and maintenance of Federation Square and the new Melbourne Arts Precinct public spaces.  

Set to boost Melbourne's standing as a creative and cultural capital and to harness the immense potential of one of the most vibrant arts corridors in the world, MAP Co is delivering capital projects including the $1.7 billion Melbourne Arts Precinct Transformation project that includes, The Fox: NGV Contemporary, a new gallery dedicated to contemporary art and design and an 18,000 square metre public open space.

Federation Square supports a diverse mix of businesses that service residents, CBD workers and local and international visitors alike. It is proudly home to nationally significant resident cultural institutions the Koorie Heritage Trust (KHT), the Ian Potter Centre: NGV Australia (NGVA) and the Australian Centre for the Moving Image (ACMI). MAP Co works collaboratively with these organisations to support and leverage a wholistic approach to precinct programming. 

About the Role 

MAP Co is seeking a Project Manager (Projects) to oversee all aspects of event projects, ensuring successful planning, execution, and closure. Responsibilities include managing crowd and risk plans, developing new projects, optimizing venue production, budget management, client relations, safety compliance, team coordination, and strategic contributions. This role requires project management, strategic thinking, stakeholder engagement, and operational execution to deliver quality events cost-effectively.

Key Responsibilities and Accountabilities:

• Drive the development of new event projects from concept to execution, overseeing all aspects of project delivery.
• Conduct analysis of venue AV capabilities, develop recommendations and strategies to optimise a new venue production model, resources and production processes
• Manage venue and project resources, including staff, equipment and materials, to support successful project delivery.
• Work closely with procurement and operational teams to procure and store necessary suppliers and services for project implementation.
• Optimise and manage financial management tasks, including invoicing, budgets through financial modelling, business cases and resource planning to maximise project outcomes while minimising costs.
• Cultivate strong relationships as the primary point of contact with clients, vendors, and partners to ensure alignment on project objectives and expectations.
• Coordinate with cross-functional teams to ensure seamless integration of project activities and resources

A full position description will be provided to shortlisted applicants.

Key Selection Criteria

• Comprehensive Event and Technical Production Expertise: Expertise and comprehensive understanding of indoor and outdoor event and technical production aspects, including crowd control, OH&S, risk management, lighting, audio-visual, rigging, staging and event construction.
• Problem-Solving and Analysis skills of Venue AV Production: Problem solving ability to interpret technical specifications and plans and provide effective equipment substitutions or alternatives when needed. Lateral thinking and adaptability to address unexpected challenges, ensuring the seamless execution of event production & technical aspects within budget and timeline constraints.
• Project Management and Organisational Skills: Project management abilities in managing complex projects, developing, and adhering to production schedules, allocating budgets, and coordinating technical logistics. Managing multiple projects simultaneously while maintaining a high standard of quality and attention to detail.
• Procurement and Asset Management: Proficiency in sourcing and procuring event infrastructure or technical equipment to ensure events meet the highest standards of technical execution. Proficiency in sourcing suppliers, negotiations, and efficiently managing inventory to enhance technical infrastructure and ensure the delivery of exceptional event experiences.

Leadership

Providing supervisory support to internal staff and external contractors.

Financial Delegation

CAPEX: $15,000 (Pending Board Approval)

Experience/Qualifications

• Minimum of 5-7 years' experience in production operations in large, complex venues.
• A track record of contributing to organisational strategies and providing insights for strategic decision-making.
• 3+ years in an event delivery leadership role, showcasing exceptional event management competencies.
• Proficiency in event planning software, such as EBMS Momentus, Microsoft Office 365, CAD (such as Vectorworks) and Risk Assessments.
• Event OH&S, risk and crowd management experience
• White Card (essential)
• Level 1&2 or higher First Aid Certificate (desirable)
• Traffic Control Certificate (desirable)
• Public Safety Officer – Places of public entertainment (desirable)

Health and Safety Requirements

• Manual handling may be required at times.
• Using Plant Equipment and able to lift 20kgs.
• Medium frequency of on-site attendance at and around event infrastructure, particularly during the construction and build of event infrastructure.
• This may involve walking on an uneven surface, wet or slippery surfaces, trailing cables, obstacles and climbing up and down ladders or rigging structures.
• Low to high exposure to moving objects, event construction materials, vibration and noise at the event site. Wearing personal protective equipment (PPE) such as hard hats, goggles, ear plugs/muffs, masks, high visibility vest, and working boots may be required on site for safety.
• Completion of safety induction and OHS compliance for access to event/construction sites.

Position Specific Requirements

This role will occasionally be required to work outside of ordinary hours to manage special key project and event delivery, which may include early mornings, evenings and weekends.

Recruitment process

Please tell us in your cover letter if you require reasonable adjustments to the recruitment process or the role. MAP Co is committed to ensuring that all applicants are afforded an equitable opportunity to be considered for our roles.

MAP co will undertake background checks on the successful candidate in line with requirements set by the Office of the Victorian Information Commissioner (OVIC).

Applications

Kindly note that applications will be reviewed for short listing throughout the advertisement period, so we encourage applicants to apply without delay. 

Please provide a covering letter (maximum 1 page) and your resume (maximum 4 pages). 

Application closes date Friday12 April 2024 at 5pm.

We respectfully request no agency approaches.