Program Support Officer - Business Support Services , Education

The Business Support Services Unit are looking to expand our Infrastructure Finance team. We are seeking someone with skills and experience in financial processing and general finance. We are now accepting applications from persons with these skills/interests to join us on a temporary, full-time basis within the role of AO4 Program Support Officer.
Although not mandatory a relevant tertiary qualification in Business, Commerce or Accounting, or equivalent, would be highly regarded. This role is offered until 30 June 2027, unless otherwise determined.
Job details Position status Fixed Term Temporary
Position type Flexible full-time
Occupational group Accounting and Finance
Classification AO4
Workplace Location Brisbane Inner City
Job ad reference QLD/CO545808/24T
Closing date 03-Mar-2024
Yearly salary
Fortnightly salary
Total remuneration
Salary Other
Job duration Until 30 June 2027 unless otherwise determined
Contact person Bev Grant
Contact details (07) 3034 4819
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About the Department of Education
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About the Opportunity
As a part of the team you will be required to advise and add value to the administration of infrastructure functions and activities from a financial and budget management perspective, as well as contribute to a variety of other finance projects and functions across the business in order to deliver timely, accurate and high-quality solutions and outcomes for clients. You will also continue to build the service capability and credibility of the Infrastructure Finance team.
About the Role
The Program Support Officer will have responsibility for the following:

• Prepare purchase orders in SAP and provide purchasing advice in accordance with Department or State Purchasing Policy and Procedures to internal customers.
• Process invoices for payment in accordance with internal controls and Departmental financial policy and procedure.
• Prepare documents, settlement rules and journals to settle project costs to financial assets in line with Departmental financial and asset accounting policy and procedures.
• Assist with the processing of the weekly Capital Works in Progress (CWIP) report and the various tasks linked to that report.
• Assist in the preparation and settlement of various grant payments to schools.
• Assist in the preparation of financial information, for reports, briefing materials, correspondence and branch specific support documents and templates.
• Investigate, provide financial information, and advice on infrastructure, planning and asset management issues, projects and programs to colleagues, team leaders, internal and external clients and stakeholders.
• Collaborate with other teams across the Division to provide holistic Support Services and promote effective use of departmental facilities and resources delivered within budget and to expected departmental service standards.

About You
The ideal applicant will possess the following knowledge, skills, experience and personal attributes:

• Experience in financial processing in a corporate environment for example purchase order creation and editing, goods receipting and invoice processing.
• Contemporary accounting experience including the ability to acquire knowledge of relevant legislation and directives, best practice and ability to quickly interpret relevant policies and procedures.
• Knowledge and skills in creating and reviewing budget forecasts, reports and accruals to ensure budgets are credible and useful in achieving infrastructure outcomes.
• Ability to cultivate productive working relationships at all levels of the organisation, including good written and verbal communication skills.
• Strong Excel skills and experience in corporate accounting software (e.g. SAP).
• Ability to assist other team members and respect diverse perspectives.
• Dedication to customer service and continuous business improvement.

How to Apply

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
• Attach a maximum 1-page response outlining your skills and abilities relevant to the role. You can use the 'your role' section as a guide.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote and .
For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.
Documents
Before applying for this vacancy please ensure you read the documents below.
Role Description
Information Package for Applicants
Information Package for Applicants