Project Administrator (Technical Assistant)

Wood is recruiting for a Project Administrator / Technical Assistant with excellent coordination and stakeholder management skills to provide support for the project Delivery Manager in all technical services activities for one of our key energy clientele. This is an opportunity to join our expanding Operations team, as part of our strategic growth plan for 2024 and beyond. Based in Perth CBD, this is a permanent role and is available on a full-time / part-time (job share) basis.

Wood’s “Operations” APAC West business delivers brownfields engineering, procurement, construction, optimisation, and technical services to the Oil & Gas industry and enjoys long-term partnerships with some of the region’s most prominent producers located in Western Australia, Northern Territory and Southeast Asia.

Join us in the heart of Perth's CBD with free 24/7 access to an exclusive on-site gym, superb end-of-trip facilities, coffee machines serving on demand and plenty of spaces to get creative. In addition, you will have access to remote and flexible working options, purchased annual leave and employee discount programs.

In this role, you will functionally be reporting to the Lead Technical Assistant, to provide for all technical service request activities requested by the Project Delivery Manager and engineering team. Activities also include providing administrative support and general office duties of a confidential nature. 

Your role entails managing stakeholders in highly visible roles. client interaction and assistance, telephone and email communications, including providing technical administrative support to one or more project teams and requires you to be extremely organised, flexible and agile. You will enjoy working in a fast-paced environment while moving between a range of different systems and processes that will keep you on your toes. Your attention to detail means you never miss a beat, and your excellent communication (both written and verbal) will ensure you and the team are always on the same page as you tackle challenges together.  

Technical Services

• Supporting Project Delivery with preparation, submission and approval of the RTS.
• Attending project meetings if required.
• Attending engineering resource meetings.
• Communication and coordination with HVEC offices.
• Ensuring all staff are aware and follow the RTS procedures and supporting staff with guidance to document management policies.
• Performing full clerical, administrative, and general office duties of a responsible and confidential nature 
• managing and maintaining stakeholder engagement at all levels within and outside of the organisation 

In your role you will bring to life Wood's three-pillar strategy of Inspired Culture, Delivery Excellence and Profitable Growth on the project. Leading by example, you will consistently display and enforce Wood values and behaviours, and commitment to the highest standards of safe and ethical behaviour, to ensure safe, reliable operations,  communication and client satisfaction. 

At Wood you will join an inclusive and diverse global community of inquisitive minds and recognised industry innovators, partnering to create new possibilities.

You must hold full work rights in Australia to be considered for this role. Those with ongoing work right applications are also encouraged to apply.

Ideally, you are an independent, career-focused, office-based professional with 5+ years of proven administration experience.  A Business & Administration Certificate II and relevant industry experience within Oil & Gas / Mining / Building / Construction is also advantageous (not essential). In addition, you will be: 

• Detail focussed, with strong administrative skills, typing with speed and accuracy 
• An intermediate to advanced IT user and experienced in MS Office Suite and other document handling programs (i.e. Outlook, Word, Excel, PowerPoint, Visio, Teams, Sharepoint, OR Adobe PDF)
• Excellent interpersonal and written communication skills
• A team player, always have your teammates back and understand you have to work together to win 
• Punctual, reliable, conscientious, courteous and care to go the extra mile to make the difference 
• A problem solver with a “solutions mindset” who never gives up
• Organised and have the ability to manage a range of tasks with changing / competing priorities while still delivering results – all at a fast pace! 

What will set you apart is your proven experience in supporting multidisciplinary projects and providing efficient project administration support for key Managers or similar positions of high visibility.

It takes an inclusive and diverse global community of inquisitive minds to unlock solutions to tomorrow's most critical challenges.  

If you are a Project Administrator / Technical Assistant and ready to join a world-class Engineering design team in the Oil & Gas industry, we are keen to hear from you today!     

Shortlisting will commence immediately.

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement 

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.