Project Administrator

Reporting directly to the General Manager, Resources and Industrial, your primary responsibility is to support the business unit with all administrative tasks.

We are looking for a team player with a positive, solutions-focused attitude, exceptional time management skills and experience working in a geographically dispersed team.

The role has some autonomy, and you will plan your week to deliver efficient administrative service to the team. In-house training will be provided to support you.

This will include, but is not limited to:

• Processing progress claims, invoices and monthly payments for debtors, creditors and raising purchase orders
• Entering project budgets, variations and assisting with monthly financial forecasting and reports

• Assisting with human resource activities, including recruitment, training, onboarding/offboarding employees and processing weekly employee timesheets
• Drafting internal communications for the service line as directed
• Coordinating reports for key stakeholders and internal meetings

• Administering subcontractor and supplier agreements for Project Managers

• Creating and providing direction on using project files during tender and delivery phases
• Assisting with tender submissions
• Managing travel and accommodation bookings as and when needed
• Assisting with event management and planning

To be successful in this role, you will need:

• Experience in using Project Management platforms such as Pronto XI, Procore, Aconex and Adobe (or similar) and a range of Microsoft Office applications, intermediate-level excel and word skills
• Excellent verbal and written communication skills
• Experience handling confidential information
• Proven experience managing project financials, debtors and creditors
• Ability to maintain site databases
• Ability to adapt to changing situations in a calm and professional manner
• Previous experience in the building, mining or construction services sector is advantageous
• Ability to work effectively and cooperatively with team members