Project and Communications Coordinator

• Academic Services Division

• This is a full-time, fixed-term position through to December 2024 with salary in the range $94,754.55 - $103,180.96, plus a generous super allowance of up to 17%.

• Join us in this varied role where no 2 days are the same, using your organisational and administrative abilities to work collaboratively with a wide range of teams in the Academic Services Portfolio.

• Provide high-level administrative services and support special projects, processes, and dissemination of information.

• Broaden your career with one of QLD’s largest employers.

• Based at our St Lucia campus

The Project Communications Coordinator in the Academic Services Division (ASD) will provide high-level administrative services and support for special projects, processes and dissemination of information relating to the business of the portfolio.  

Within the context of the Academic Services portfolio, duties and responsibilities include but are not limited to the following: 

• Design, refine, and develop tools and templates for ASD, ensuring consistent management and communication of changes to systems, policies and procedures.

• Collaborate with subject matter experts to ensure timely and appropriate communication is delivered to students, staff and stakeholders.

• Evaluate and provide advice on compliance, legislation, and policy matters, utilising detailed knowledge of academic policies to interpret complex issues.

• Develop action plans, communication plans and implementation schedules for process reviews, within agreed timeframes.

• Develop the ASD Annual report, regular reports, submissions, and special project work, ensuring accurate and timely delivery on behalf of the division.

• Maintain and report on a register of ongoing projects across ASD, participating in technology forums to support users and ensuring alignment with University committees and working parties.

• Possess a relevant degree with a minimum of four years of subsequent experience, or demonstrate an equivalent combination of relevant experience, education, and training.

• Exhibit high-level organisational and administrative abilities, capable of working autonomously with initiative, discretion, and sound judgment.

• Demonstrate exceptional interpersonal skills, both written and oral, enabling effective consultation, negotiation and collaboration with diverse groups within and external to the University.

• Display proficiency in using various computer applications within a network environment, including databases and management information systems like SI-net, Business Objects, UniFi, CRM, and TRIM, or show the capacity to swiftly acquire such knowledge.

• Familiarity with the Australian University context and compliance requirements, along with demonstrated experience in process development and review.

• Exhibit excellent accuracy, analytical skills, and attention to detail.

• Possess knowledge of relevant legislation in Higher Education or demonstrate the ability to rapidly acquire such knowledge.

You must have unrestricted work rights in Australia for the duration of this appointment and may be required to complete background checks including, criminal history and education checks.

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• On campus childcare options

• Cheap parking (from just $5.75 a day)

• Salary packaging options

All applicants must upload the following documents for your application to be considered:

• Cover letter addressing the ‘About You’ section.  

• Resume 

For more information about this opportunity, please contact Louise Wilson at *************@uq.edu.au. For application queries, please contact ******@uq.edu.au stating the job reference number (below) in the subject line. 

Applications close 19 February 2024 at 11.00pm AEST (Job Reference Number - R-35137). Please note that interviews have been tentatively scheduled for 28 February 2024.

At UQ, our strength lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to ******@uq.edu.au for accessibility support or adjustments.

If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.