Address VPS 2.2: $66,063 per annum + 11% superannuation Full Time, Fixed Term for 2 years Closing date for application: 5pm on 01 March 2024
The National Gallery of Victoria (NGV) is seeking a Project Assistant to assist in providing administrative and project support across the NGV’s range of exhibitions, publications and related programs and resources for children and families.
ABOUT THE POSITION:
Under the direction of the Curator of Children’s Programs, you will support staff as required, to develop, deliver, maintain and evaluate EXHIBITIONS AND PROGRAMS for children, teenagers and families. You will provide support to cross-disciplinary project teams as required. Other key responsibilities include:
Utilising professional written and verbal communication skills to assist the Curator of Children’s Programs across a range of tasks including preparing presentations, proposals, reports and other documents; drafting and updating texts and written communications; proofing communications; sourcing and booking photography and other media; and communicating with NGV and external stakeholders
Providing high-level day-to-day administrative support to the Curator of Children’s Programs including coordinating meetings, agendas and notes; tracking and updating timelines, checklists and project schedules; seeking information as directed; updating budgets and statistics; administering invoices; and creating, maintaining and updating files, databases, records and documents according to the Information Management policy and procedures.
Utilising administrative software including Microsoft Excel, Planner, PowerPoint and Word; financial administration systems such as Microsoft D365, and digital communications software such as Wordfly and WordPress.
To be successful, you will have a tertiary qualification in art history, fine art, design or a related field, coupled with direct or transferrable experience in administration and project management (i.e. exhibitions, collections or events), publishing or research within a related setting. You can prepare letters, emails and reports using clear, concise and grammatically correct language, organise information in a logical sequence and include content appropriate for the purpose and audience. You use a polite and considerate manner when dealing with others and have excellent interpersonal skills. You regularly plan and track progress on work tasks and take an organised, methodical approach to work. You can maintain accurate project records, and organise and coordinate project meetings.
You are able to use a wide range of software applications with high-level proficiency for word processing, spreadsheets and presentations. You have good knowledge and demonstrated skills in office administration, including the MS Office products MS Word, Excel, and Planner, and experience with the Adobe suite, coupled with the ability to coordinate schedules using appropriate software and templates. You will have the flexibility to work weekends and evenings as required.
Recent graduates are welcome to apply.
For more details refer to the role statement attached.
HOW TO APPLY
To apply for this role, please send a covering letter, a separate statement addressing each of the key selection criteria as they relate to the job accountabilities and resume to job.applications@ngv.vic.gov.au or forward your application to Job Applications, Human Resources, National Gallery of Victoria, PO Box 7259, Melbourne VIC 3004 by 5pm on March 1, 2024.
The National Gallery of Victoria is an Equal Opportunity Employer who values diversity in the workplace. As such, the National Gallery of Victoria encourages applications from people with diverse cultural backgrounds and it is our policy to consider reasonable adjustments for qualified applicants with disabilities.
To submit an application, please send:
covering letter
statement addressing the key selection criteria in the role statement
your curriculum vitae (CV)
Email job.applications@ngv.vic.gov.au
By post Human Resources Manager National Gallery of Victoria PO Box 7259 Melbourne VIC 3004
