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Salary- Be part of an exciting new team influencing meaningful change across the Australian community transport sector.
ACTA is a safe place to work no matter who you are or where you come from. We respect each other’s diversity, skills, and contributions. We extend this to our members and the community transport sector. If there 1are problems to solve, we focus on the issue, not the person. We are ethical and do things because it is the right thing to do, not because we can do it. Being professional, we like to explore ideas to get better results and treat each other as adults. We own our work and the lessons we learn from them and each other.
Our Team / Where you will be working?
Based in Canberra, ACTA is the national peak body for the Community Transport sector. We work together as a peak body for the benefit of Community Transport (CT) services across Australia. Founded in February 2011 and comprising representatives from QLD, NSW, TAS, SA, VIC, ACT, NT & WA, ACTA operates with a view to providing a national voice for the Community Transport Sector. ACTA is a not-for-profit public company limited by guarantee which is established to be, and continues as, a charity.
Role Purpose
The Project Coordinator will play a pivotal role in shaping and delivering ACTA’s initiatives. The Project Coordinator is responsible for planning, implementing and monitoring ACTA projects so that they are delivered on time to a high standard.
You will work closely within a small dynamic team to ensure the successful execution of initiatives that contribute to our mission and strategy. You will be responsible for a wide range of project planning execution and reporting.
ACTA will be undertaking a substantial and influential national pilot project. Whilst this project will form a major component of your role, it will not be the only focus.
Join our team and apply today!
Tasks and Outcomes
As you will be joining a small organisation, you will need to be an all-rounder who is comfortable to do base level project activities through to complex tasks/ strategies within competing priority requirements. This position requires a creative and strategic thinker who can effectively build trust amongst the community transport sector and government whilst supporting research, pilot and other organisational projects. You will have excellent writing and analytical skills. You can think outside the box whilst at the same time be practical.
You enjoy achieving real outcomes that matter to the community. You are friendly, approachable, a great communicator and a real team player who is prepared to focus and get in and get the job done. You are dependable. Solutions focused, you think through issues and tasks. You are comfortable within the ACTA work environment, have a sense of humour and drive outcomes that matter whilst also having fun.
You will be able to:
- Contribute to a positive productive team culture
- Develop an action focused strategic project plan that fits with ACTA’s overall organisational strategy
- Scope and propose a strategic project plan that includes timelines and initiatives
- Work collaboratively with the Communications and Events Manager to promote events (online and face to face). Note, it may be necessary to attend interstate events, the largest of which is the ACTA Annual Conference
- Proactivity listen to members and support the Chief Executive Officer in ensuring member communication and information needs and styles are met
- Facilitate project teams (internal and external), including arranging meetings, taking minutes and follow up on actions to keep projects on track and time
- Oversee the day-to-day execution of projects ensuring they are delivered on time, within scope, and within budget. Coordinate with project teams, partners, and volunteers as necessary
- Use project management tools and outcomes to build trust with the Community Transport sector, government, corporate and sponsor supporters
- Research, develop, implement and evaluate appropriate solutions and topics that support and increase ACTS’s corporate and operational activities towards organisational development and to effectively meet organisational service delivery demands
- Provide the Communications and Events Manager and the Chief Executive Officer with content for social media, newsletter and other promotional or advocacy activities in line with key messages and strategies
- Develop and implement monitoring and evaluation frameworks to assess project progress and outcomes. Collect and analyse data to measure the impact of our initiatives
- Develop professional reports, updates and communication mediums to promote or inform project stakeholders
- Foster positive relationships with ACTA’s stakeholders, including Community Transport providers, government agencies, and members. Engage stakeholders through preferred communication channels
- Develop and deliver capacity building activities and information for the sector
- Support community transport organisations to apply learnings from research or evaluations
- Understand how efficiently technology can improve organisations services and be able to support and influence this change
- Promote membership of ACTA to Community Transport organisations
- Oversee and action pilots and research activities
- Work with university partners to deliver to a high standard, evaluations and research results in a timely manner
- Maintain accurate records and databases ensuring transparency and accessibility
- Manage project budgets, allocation of resource efficiencies and ensure financial accountability
- Identify potential risks and issues that may impact project success and develop mitigation strategies
- Proven experience in project management or similar role
- Exceptional project management skills
- Strong written and verbal communication skills
- Proficiency in using project management tools and management systems
- Proven experience in mapping and tracking project activities and outputs
- Ability to manage project deliverables and where necessary, renegotiate or re-establish new deadlines
- Superior out of the box thinking and problem-solving skills
- Demonstrated ability to develop and execute strategic project plans
- Excellent computer skills across Microsoft suite and the ability to identify and navigate new technologies and software applications as per ACTA growth needs
- Ability to adapt to meet changing and conflicting organisational deadlines / priorities
- Attention to detail and accuracy
- Uses excellent interpersonal, critical thinking, problem-solving, and collaborative skills for ensuring outcomes
- Strong organisational and multitasking skills whilst able to work independently and as part of a team
- Ability to work in a small organisation where resources are limited
- Ability to see and navigate alternatives to add value to ACTA members
- Ability to maintain extremely high levels of confidentiality.
- With high levels of autonomy, you will be able to manage expectations, circle back to confirm accuracy and completion and prioritise and communicate outcomes
- Passion for making a positive impact and driving meaningful change through policy and programs
- Have the right to work in Australia
- Ability to have fun at work
- Bachelor's degree (or equivalent) in a related field
- Opportunity to implement active change where and when it matters
- Flexible work life balance and work from home opportunities
- Salary negotiable for the right candidate
- Temporary Flexible Full-Time (37 hours per week)
- Duration: 2-year contract with possibility of extension
- Location: Canberra
- Reports to: Chief Executive Officer
- Direct reports: 0
For more information contact: using the subject line: Project Coordinator enquiry via EthicalJobs or Liz on 0429 680 986 for a confidential discussion.
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