Project Coordinator

Our client's experienced team of master plasterers are well known around Brisbane for being reliable, approachable, and providing a high-quality plastering service – and they strive to uphold that reputation. They work as a team to select the best quality materials and use the latest technology to ensure a seamless finish for all their projects. Customer satisfaction and on-time jobs are their highest priority.

Key Responsibilities:

• Accounts Management:
  
  • Accounts payable and receivable.
  • Payroll processing.
  • Invoicing and tracking job costs.
  • Allocating Ezzybills invoices to correct jobs.
• Project Scheduling and Coordination:
  
  • Scheduling projects in Ascora and converting won projects to jobs.
  • Updating project schedules to accommodate site and schedule adjustments.
  • Pre-booking projects and liaising with team members to ensure adherence to schedules.
  • Forecasting project requirements and booking necessary resources.
  • Assisting the Supervisor in material orders and acting as the main contact for team members.
• Administrative Support:
  
  • Typing up quotes.
  • Assisting with new employee onboarding, including creating starter packs and employment contracts.
  • Office meeting preparation, including food and agenda arrangements.
  • Take photos of job progression.
  • General office upkeep.
• Client and Team Liaison:
  
  • Communicating with builders and updating them on project bookings and adjustments.
  • Creating and managing SWMS for each project and uploading them to builder portals.
  • Conducting background searches on subcontractors and builders.
• HR Support:
  
  • Following up on staff licenses and renewals.
  • Sending updated insurance and licenses to builders.
  • Assisting new staff to settle in and conducting site visits to check on staff and update schedules.
• Development and Improvement:
  
  • Creating manuals, systems, and documents to streamline job roles.
  • Notifying management of issues and planning resolutions.
  • Completing required courses (e.g., White Card and SWMS courses).

Skills and Qualifications:

• Exceptional organizational skills.
• High-level proficiency in Excel and Microsoft Office Suite.
• Experience with Xero accounting software.
• Excellent written and verbal communication skills.
• Ability to work independently and within a team.
• Self-motivated and proactive.
• Confident in approach to work and interactions with people.
• Experience in the construction industry is essential.
• Preferable experience in contracts administration and project coordination.

Goals and Development:

• Master Ascora software within 4 weeks.
• Become a Champion of Ascora within 3 months.
• Complete White Card and SWMS courses within 3 months.
• Confidently schedule projects with the Supervisor within 1 month.
• Introduce new procedures and manuals within 6 months.
• Independently handle job role responsibilities within 6 months.
• Develop problem-solving skills and implement solutions within 6 months.

Meetings and Reviews:

• Weekly meetings with management.
• Monthly meetings with owners.
• Biannual review meetings.

Courses and Training:

• Complete the White Card Course.
• Complete the SWMS course.
• Participate in any additional courses to further develop the position.

PLEASE SEND YOUR RESUME FIRST BEFORE CALLING
If interested and have the relevant skills and qualities, please send your resume through to *****@siteforcerecruitment.com.au or call 0410928***
Additional information

• $80,000/$90,000 + Super
• Brisbane
• Immediate Start