Property And Facilities Officer

This role in internally known as 'Building and Facilities Officer'. 

Are you ready to take on a dynamic role where your skills in building and Facilities management can make a real impact in the not-for-profit industry? This role offers a great deal of variety and the chance to work with passionate colleagues and stakeholders. Apply now to join the team! We offer a supportive work environment, opportunities for growth, and the chance to contribute to the success of our organisation.

The Role:

We are seeking two (2) experienced and motivated individuals to oversee Ability Options’ properties and Facilities management for their allocated area in an efficient and cost-effective manner. You will have strong administration, stakeholder management and organisational skills. Responsible for conducting regular inspections, arranging a high volume of property repairs, maintenance, planned works including capital projects to protect and improve our properties which provide a home and workplace for our people and the wider community. This role is predominantly based in office (80%) and require some travel to sites for inspections and project work (20%). 

Hours: Permanent Full-time, 38 hours per week

Location: 1x Sydney and 1x Central Coast/Hunter NSW

Salary: $77,000 per annum + super and $15,900 in salary packaging

Reporting to: Manager - Property, Assets and Administration

Responsibilities (but not limited to):

• Management and coordination of the repairs and maintenance required on all building, facilities, and other assets within relevant portfolio.
• Maintaining accurate records of work orders and ticket management within Salesforce based system.
• Management of trade contractors and service agreement compliance including approval of invoices prior to payment.
• Carry out property inspections on properties.
• Manage building and facility services contracts.
• Assist with office refurbishment and relocation/vacate projects.
• Create scope of works and arrange quotes for minor and planned works.
• Procurement of furniture and equipment where needed in accommodation and office settings.
• Building and maintaining strong relationships with internal and external stakeholders, ensuring transparency and responsiveness at all times.
• Accurate reporting, documentation and administrative tasks related to building and Facilities management.

You will be required to travel to within assigned portfolio to conduct property inspections, inspect projects and other ad hoc site visits as required.

Essential Criteria:

• Demonstrated experience in all aspects of property maintenance and a commitment to deliver reliable, efficient and seamless services to the business.
• Property management, facilities management, building and construction, aged care or relevant industries experience.
• Experience in managing projects and coordinating trades people.
• Knowledge of Commercial and Residential property leasing transactions.
• Exceptional interpersonal and stakeholder management skills.
• High level of written and verbal communication skills with attention to detail.
• Strong Administrative and organisational skills.
• Ability to prioritise tasks and work under pressure.
• Current Driver Licence (Minimum P2)
• Willingness to undertake a Police Check.

Benefits:

• Flexibility: At Ability Options, we offer flexible work arrangement with the ability to work from home.  
• Salary Packaging: Increase your take-home money with $15,900 not-for-profit salary packaging through Maxxia: Salary Packaging | Maxxia
• Training and career progression: Our In house – Learning and Development team offering ongoing career development support to staff.
• Mental Health and Wellbeing: A dynamic EAP partner who supports our staff with free confidential counselling: We Offer Comprehensive Wellbeing Support For Your Organisation - Workplace Options - Australia. Additionally, we offer fitness passport giving staff access to more than 500 gyms and sporting facilities across NSW.
• Rewards and recognition program: We recognise the efforts and achievements of our valued staff members with morning teas, lunches, gift cards, certificates, and personalised letters from the CEO.
• Employee Discounts: Discounts with CommBank, Winc and Medibank corporate insurance cover.
• Other Benefits: Paid Parental and Partner Leave, purchase additional leave after 1 year of service and tenure-based service reward leave.
• A rewarding career where you contribute to make a difference in the community and in people’s lives.

Apply today and become an integral part of Ability Options.

For a confidential discussion, please contact Kerry Glen via email: **********@abilityoptions.org.au 

Ability Options prides itself on being an equal opportunity employer. We encourage applications from all backgrounds, ages and gender as well as people who identify as Aboriginal and Torres Strait Islander peoples, and people with a disability.

Ability Options is committed to the safety, wellbeing and inclusion of children and young people. All successful applicants are subject to probity and pre-employment checks. Vaccination against infectious diseases is strongly encouraged.