Property Manager

About Us

VicTrack is the custodial owner of Victoria’s rail transport land, assets and infrastructure. We work to protect and grow the value of the portfolio, to support a thriving transport system and make travel and living better for all Victorians. With much of our asset portfolio dedicated to rail transport – our land, infrastructure, trams, trains and telecommunication networks – our focus is on strategic asset management and supporting the delivery of better transport solutions.

When you join VicTrack, you'll become part of an organisation that celebrates the diverse backgrounds, perspectives, and life experiences of our people. We are committed to fostering a workplace that mirrors the diverse communities we serve. Everyone is welcome to apply for a role at VicTrack and we encourage open discussions about any adjustments you might need during the recruitment process or within the role. If you have a disability or specific access requirements, please let us know how we can offer you additional support.

Benefits

• Free travel on all public transport – Trains | Trams | V/Line 
• 17.5% leave loading 
• 1 x Extra day off (EDO) per month 
• Flexible work environment | hybrid work
• Stable work environment - Victorian Government state-owned enterprise 
• 16 weeks paid parental leave (36 unpaid) 
• Comprehensive health & wellness programs
• Free access to on-site gym and end of trip facilities 
• Training and development opportunities to help you grow and develop your career

The challenges of our fast-growing sector put our people at the front of some of Victoria’s most exciting projects in telecommunications, property development and project delivery – with job opportunities as diverse as our organisation. 

The Role

The Property Manager supports the co-ordination and implementation of the property management function of managed properties within the portfolio of assets in the Property Group, which may include commercial, residential, community, land and telecommunication. The role will work closely with VicTrack’s internal stakeholders and external State Major Projects teams such as Level Crossing Authority and Rail Projects Victoria. The property assets are owned within an environment where VicTrack is both an owner of property leased by third parties, and also an occupier of its own assets which it uses as a platform for undertaking its core business. The focus of the role is to act and assist VicTrack with the management of properties that will be required for State Projects.

Key Responsibilities:

• Review and provide VicTrack third party tenancy information to MTIA stakeholders as requested and manage the interface between MTIA projects and VicTrack's outsourced service provider
• Coordinate and manage lease termination notices and 'make good' of leased land once a lease is terminated in line with VicTrack processes
• Provide lease review, notes and documentation for leases affected by projects
• Manage the handback of land from projects at completion
• Arrange and attend tenant meetings, and attend site inspections
• VicTrack license agreement for 3rd party use/access to VicTrack land (includes council car parking on land outside IL, and repurposing of heritage stations)
• Meeting regularly with tenants in order to raise VicTrack’s profile as landowner, build effective business relationships and to better understand tenant requirements
• Ensuring VicTrack compliance with law relating to leasing and property management functions, along with ensuring lessee compliance with lease obligations and covenants
• Update and record lease and property detail changes as appropriate whilst providing information on lease status, including expiry, renewal, variations and options to support annual portfolio planning
• Provide lease review, notes and documentation for leases affected by projects and manage all tenant and lease issues on behalf of VicTrack, including liaising with the outsourced property management service provider
• Provide input / assistance in development of Ministerial Briefings as requested by VicTrack
• Manage and process any amendments to lease documentation, including relevant insurances, bank guarantees / security deposits and rent cheques etc., based on options or lease renewals as approved

Qualifications:

• Qualifications in Property and Real Estate or similar is mandatory

Knowledge & Experience:

• Extensive experience in the management of a property portfolio
• Good knowledge of property management practices
• Practical understanding of valuation principles and practices used in rentals
• An understanding of property law, and real estate practices and principles
• An understanding of government policy in relation to dealing with the leasing of VicTrack land
• Knowledge of and experience in budget preparation and monitoring

To Apply

If you are interested in this exciting opportunity with us, please click apply and submit your resume in PDF format only. All applications are strictly confidential.

Offer of employment is strictly subject to successful background (pre-employment screening) and criminal history check. VicTrack is an equal opportunity and human rights employer.

Closing Date: 15/04/2024

***PLEASE ONLY SUBMIT YOUR RESUME AND/OR COVER LETTER IN PDF FORMAT