AddressPaull & Warner Body Builders are Western Australia’s leading manufacturer of Ambulances and specialist Emergency Response vehicles for both the public services sector and corporate clients.
We are seeking an experienced Purchasing/Administration Officer to join our friendly team, working from our head office located in Bassendean.
About the Role
This is a full-time position requiring experience in purchasing and administration duties. Primarily you will be responsible for purchasing parts and materials, receipting goods on delivery and processing the supplier invoices into our manufacturing program Ostendo/MYOB (training provided). You will work with our stores and operations team to ensure continuity of supply and minimise disruption to our manufacturing process.
As the first point of contact for our business, it is essential to have a friendly and professional approach to greeting visitors and when answering the phone. Each day is varied as the work flow changes, you will need to be adaptable and transition well between tasks.
Full-Time 38 hour week - Monday to Thursday 7.30am – 3.45pm, Friday 7.30am to 3.00pm
Duties include but not limited to:
Purchasing
- Source materials, products, goods and services
- Provide purchase orders to suppliers and contractors
- Update and maintain databases such as Supplier contact lists and client information
- Monitor incoming emails and answer as required
- Monitor and maintain system stock database
- Inspect stock and report any faulty products
- Establish professional relationships with Clients, Suppliers, Vendors
- Review supplier pricing and negotiate as required
- Review build specifications and ensure appropriate stock levels and update requirements in Ostendo
- Create, allocate and monitor job and assembly allocations in Ostendo
- Create, allocate and monitor bill of materials for jobs
- Maintain stock control including ensuring adequate stock availability for manufacturing pipeline
- Allocate received stock and process delivery dockets and invoices
- Liaise with stores and operations to ensure compliance with stock levels
- Process medical equipment sales orders and arrange dispatch to customers
- Adhoc tasks as required
Administration
- Answer phones and transfer to the appropriate staff member
- Greet public and clients and direct them to the correct staff member
- Monitor incoming emails and answer or forward as required
- Perform work related errands as requested
- Undertake general administration tasks
- Maintain office filing and storage systems
- Monitor visitor access and maintain security awareness
- Monitor, order and maintain office amenities, supplies and equipment
The Successful Applicant
- MYOB AccountRight experience essential
- Exposure to Ostendo manufacturing software highly regarded but not essential (training provided)
- Proficient in the use of Microsoft Office
- Exceptional attention to detail, excellent verbal and written communication skills
- Punctual and reliable with an exceptional attendance record
- Stable work history and looking for a long term position
- Ability to learn quickly and possess a “can do” attitude
- Enjoy working in a friendly small office environment
- Drivers Licence essential
To be eligible to apply, you must be an Australian citizen or hold permanent residency status in Australia.
Please submit a cover letter and resume with your application.
We are unable to offer sponsorship opportunities to candidates.
Please note short listing will commence immediately and only shortlisted candidates will be contacted. The successful candidate will be required to undergo pre-employment medical screening.
No recruitment agencies please.
