Recruitment Administrator

Ochre Recruitment is Australasia's only medical recruitment agency that is part of a successful and leading provider of Primary Care in Australia. We are exclusive suppliers of 70 Ochre Health medical centres as well as the trusted recruitment partner of public and private health services throughout Australia and New Zealand.

As we continue to expand and grow we are looking for an experienced Recruitment Administrator to help us with our ever-increasing administration needs.

What you’ll be doing

As a Recruitment Administrator, your core activity will be to learn how to become proficient in the fundamentals of recruitment by providing candidate resourcing support, information gathering, lead-generating activity and candidate marketing across various teams.  

Key activities

• Provide office admin support and be the first contact point for incoming phone calls;
• Data Entry & Database Management;
• Saving and managing documents on shared drive and CRM as per Ochre naming convention protocols and Candidate Record Management Policy;
• Creates candidates and clients records in Salesforce coding correctly and completing all relevant fields
• Reformatting (removing candidate contact details and adding Ochre logo) and parsing candidate CV’s;
• Assist Recruitment teams with pre-screen candidates, credentialing documentation, conduct reference checking, provider number applications, placement information sheet, book candidate flights and accommodation and help maintain records in Salesforce;
• Complete Medicare application process on behalf of doctors as part of regulatory requirements
• Write job ads and publish in line with Specialty Division’s schedule;
• Manage, create and execute job alerts/campaigns (eDM, SMS, Emails, etc) on behalf of recruitment team. 
• Candidate communication/ generation including regular contact with candidates on the database;
• Back-fill assist/support with leave cover for recruitment support;
• Lead generating activity and candidate re-activation projects;
• Assist with the coordination of marketing/promotional mail-outs including, doctor rewards, first placement gifts and other campaigns;
• Get involved in improving processes for their business area that drives efficiencies and improve compliance.

 Behaviours

• Outstanding customer service ethic;
• High-level administration skills including database management and word processing and have impeccable attention to detail;
• Exceptional personal organisation and time-management skills;
• Excellent initiative;
• High level written and verbal communication skills and the ability to prepare a range of correspondence;
• Excellent time management skills;
• Good team player who works well in a team as well as autonomously in desk;
• Builds mutually beneficial, ethical, professional and transparent relationships both internally and externally.

Desirable Skills

• Knowledge and understanding of the Australian health sector;
• Experience in the health or recruitment industries;

Role Deliverables

• Support the Management Team with a range of tasks, campaigns and project work;
• Support Recruitment Consultant/s and Para Recruiters with different aspects of job placement, (including phone calls with clients and doctors, paperwork and logistics) as business requirements necessitate;
• Provide an exceptional level of service to all internal colleagues and external stakeholders including doctors and clients;
• Comply with Ochre Recruitment policies and procedures governing recruitment and other business processes.

 What you’ll get in return

• Experienced and caring teammates from all walks of life;
• Flexible hybrid work arrangements;
• Great salary package;
• Ongoing training plus learning and career pathway opportunities;
• Fabulous inner-city location;

This is a fantastic Sydney-based opportunity. If you thrive on being a part of an energetic team where you go home every day feeling valued as you make a real difference to communities across Australia and New Zealand, we’d love to hear from you.

Please send your CV to Operations Manager Helen Spanos *****@ochrerecruitment.com

Alternatively, contact Helen on 0414 417 *** for a confidential chat.