Registry Administration Officer (356348)

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

Hours per fortnight

73.50 hours per fortnight - flexible options available. 

Duties

• Provide assistance to the Registry Team Leaders in undertaking administrative and clerical functions associated with the day-to-day operations of the Registry.
• Ensure the accurate and timely maintenance and entry of information into Supreme Court databases.
• Check that documentation submitted complies with legislative requirements.  With a focus on accuracy, undertake efficient processing of documentation and files, issue invoices and receipts, undertake searches and attend to general correspondence and enquiries.
• Settle orders and judgments in accordance with the Supreme Court rules, practices and procedures.
• Provide procedural advice to internal and external clients including advice in relation to procedures under acts, regulations, rules, practice directions, and policies applicable in the Supreme Court
• Undertake other duties as may be required from time to time, including act as an Associate to a Judge or Associate to the Associate Judge.
• Contribute to the achievement of team objectives by working in a small multi-skilled team.
• The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications, and experience normally expected from persons occupying jobs at this classification level.

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Desirable Requirements

• Appointed Justice of the Peace or willingness to qualify for appointment

Download the Statement of Duties and any Associated Documents

 Statement of Duties (Generic) Registry Administration Officer - March 2024.docx

 Statement of Duties (Generic) Registry Administration Officer - March 2024.pdf

 About the Department of Justice (Supreme Court).DOCX

 About the Department of Justice (Supreme Court).pdf

 Information for Applicants (DOJ) Short Form Application.docx

 Information for Applicants (DOJ) Short Form Application.pdf

 FAQs Short Form Application.docx

 FAQs Short Form Application.pdf

How to apply

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.  We do not require a separate statement addressing the selection criteria.

Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.

Please apply online by clicking the 'Apply Now' button.

Refer to the 'Information for Applicants (DOJ)' document for further information.  Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4***.

For more information

Marissa Priest
Registry Manager (South)
**************@supremecourt.tas.gov.au
Phone: (03) 6165 7***

Reasonable Adjustment Queries

Organisational Development and Design Team
(03) 6165 7***