Road Safety Partnerships Program Coordinator

Network Design and Integration is a Group within the Department of Transport and Planning and is responsible for delivery of transport priorities through the planning, development, and maintenance of and integrated pipeline of projects and strategic initiatives that provide safe, efficient and sustainable outcomes to all Victorians, supporting transport infrastructure, freight, roads and Road Safety, public and active transport.

Road Safety Victoria is a Division the Department of Transport and Planning and is responsible for leading the Victorian Government to achieve Zero road fatalities by 2050.

Road Safety Partnerships and Programs leads the activation and engagement of the Victorian Community to embed a culture of Road Safety by delivering strategies, initiatives, programs and projects that improve Road Safety and minimise trauma on Victoria’s roads.

About the Role

This position is Fixed Term Full time until 4/11/2024.

The Road Safety Partnerships Program Coordinator plays a pivotal role in supporting delivery of initiatives, programs and projects on time, within budget and meeting stakeholder requirements by supporting operational, assurance, reporting and administrative functions. Working with internal and external stakeholders, the Road Safety Partnerships Program Coordinator will coordinate business operations and will proactively identify and implement process and system improvements that enable Road Safety program efficiency and effectiveness.

As part of a state-wide team, this role is responsible for building effective relationships with key internal and external stakeholders to support the objective of Victoria’s Road Safety Strategy.

ROLE SPECIFIC REQUIREMENTS

• Driver’s License
• Out of hours work may be required.

Position Description, please click here

Position Outcomes

The Road Safety Partnerships Support Officer requires to provide operational and program support to the Partnerships team, conducting monitoring and reporting activities for programs, projects, and initiatives. They assist in building the team's capability in using key tools and systems, while the Road Safety Partnerships Program Coordinator effectively manages processes and systems for the Partnerships team, coordinates workflows, and implements continuous improvement initiatives in collaboration with stakeholders. Additionally, the coordinator has established strong relationships with internal and external stakeholders, managed record and finance activities in compliance with regulations, and addressed risks and opportunities through quality assurance activities. They also promote safe, inclusive, and flexible team operations.

Key Selection Criteria

KNOWLEDGE AND SKILLS

• Innovation and Continuous Improvement (Applied) – Seeks opportunities for continuous improvement and ways to innovate; Offers suggestions and ideas, encourages others to do the same; Leverage on existing continuous improvement systems and procedures to improve outcomes, quality and efficiency of work; Creates space for learning and innovation by seeking for input and feedback from others.

• Project Delivery (Foundational) – Executes work tasks against plan; where plans are not defined, prioritises tasks in line with the urgency and impact of tasks; Utilises approved task management tools; Maintains accurate project records.

• Partnering and Co-creation (Applied) – Identifies and partners with users/stakeholders/ experts to ensure active collaboration in the design process to understand user needs, obtain ideas, insights and input. Work with stakeholders/users to build prototypes and coordinate testing to validate the strategy, program or product. Ensures decisions are made within agreed timeframes.

• Stakeholder Management (Accomplished) – Identifies issues in common for one or more clients or stakeholders and uses them to build mutually beneficial partnerships; Identifies and responds to stakeholder’s underlying needs; Uses understanding of the stakeholder’s organisational context to ensure outcomes are achieved.

• Digital and Technological Literacy (Applied) – Guides other in operating digital and technology tools relevant to area of work. Understands the impact of internal IT landscape to daily operations; Has broad understanding on implementation activities related to the introduction and ongoing maintenance of new digital and technology tools.

• Critical Thinking and Problem Solving (Foundational) – Seeks resolution of problems through policy or process guidelines; Otherwise seeks guidance by providing information and ideas relevant towards resolution of problem. Understands concepts enabling improvements in critical thinking and problem solving.

In addition to the core competencies, the individual must apply outcomes thinking to establish a sense of purpose within the team, fostering a collaborative and supportive environment, demonstrating flexibility and adaptability, and engaging with external teams to address changing priorities.

Qualifications and Experience

Mandatory

• Demonstrated experience in a similar community programs coordination role with a solution focused approach and customer-centric mindset.

• Ability to use grant management systems, Microsoft Office Suite, Oracle financial systems and record management systems.

Desirable

• Experience in delivery of community programs

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Culture Value

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

Click the ‘Apply’ button and follow the prompts. Applications should include a resume and a cover letter.  Applications close 11.59pm on Friday 9th February 2024. For further information about the role please contact Tamsin Achilles, Manager Road Safety Partnerships via ***************@transport.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements.