AddressAbout the Role
We are seeking an experienced individual who enjoys working across multiple systems. this role is a hybrid role for someone who has rostering and administration skills. With ongoing growing opportunities, expansion of the business, and new participants.
This is a well-balanced role within a great team environment based in Osborne Park currently, we looking to move south of the river later in the the year. You will be a critical link in a high-paced and demanding environment, to connect our participants with our dedicated support workers, who provide exceptional support services and quality care to a variety of customers. You’ll work alongside colleagues who have extensive industry experience and are well-rounded.
JOB DUTIES:
The Rostering and Administrator Officer will be expected to undertake a wide range of duties that may include, but are not limited to the following:
- Coordinate regular meetings with relevant Manager, Coordinators and understand upcoming rostering requirements.
- Prepare rosters in the organization's manual/electronic rostering system ensuring staff mandatory skills and qualifications are met and current before allocation of shifts.
- Map out staff proficiencies to match the requirements and preferences for clients at each worksite.
- Monitor any staff restrictions such as medical requirements, visa requirements, personal restrictions etc.
- Engage in effective and efficient communication to address covering staff absences by re-rostering and responding to changes as they arise that also address all requirements in relation to work health safety and industrial obligations.
- Timely input and processing into the organization’s electronic rostering system.
- Reviewing staff leave applications to ensure adequate staff coverage exists and providing advice to management in relation to leave approval.
- Ensure requests for recruitment of additional staff are referred to the HR Manager/CEO in a timely manner.
- In consultation with the Coordinator oversee the allocation of induction shifts and buddying of new staff into worksites with experienced staff.
- Review and audit the organization’s timesheet/time reporting system as required.
- Create monthly sales reports for online store purchases.
- Organise training workshops and events – booking venues, collating RSVP lists, sending confirmations etc.
- Create customer invoices, ensuring invoices are processed accurately and on schedule.
- Process purchases on credit cards and invoice accurately and on schedule.
- Create fortnightly timesheets for casual staff.
- Format documents including reports, presentations, surveys.
- Maintain customer records and databases.
- Maintain and order office supplies.
- General clerical duties and additional tasks as required.
Please forward all queries to ****@stay-wellgroup.com.au
