AddressJob no: 0061441
Location: Dookie Campus
Role type: Part time (0.2 FTE / 1 day per week); Continuing
Faculty: Faculty of Science
Department/School: School of Agriculture, Food and Ecosystem Sciences
Salary: UOM 5 – $79,961 - $91,844 p.a. plus 17% super (pro rata for part-time)
- Leverage your strong understanding of University administration to support the operational needs of the School!
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
This is an opportunity for an outstanding administrator, with experience in the higher education sector, to provide high quality administrative and operational support to the Dookie Campus within the School of Agriculture, Food and Ecosystem Sciences (SAFES).
You will provide a range of administrative support and services to the School Operations Manager and School Operations Coordinator ensuring the smooth workflow of the office and School more broadly.
The position plays a pivotal role in the support of a wide range of day-to-day operational activities including the provision of high-level administrative and finance support, managing inductions for visitors, organisation of School events, supporting committee meetings, management of the School's intranet and Sharepoint and providing general support associated with administration and teaching to the staff within the School.
You must have a strong understanding of University administration, and demonstrated experience in a similar role.
Responsibilities include:
- Be the main point of contact in the office of the Campus Director ensuring that all enquiries from staff, students and visitors are dealt with in a professional and timely manner, including answering basic queries, providing accurate information, supporting shared mailboxes, and referring more complex matters as appropriate
- Ensure efficient running of the day-to-day activities for the Dookie campus including, but not limited to, process-related administration including the coordination of consumables orders and deliveries and mail management
- Manage transactional finance requests including invoice payment; PO creation; credit card payments; invoice creation; reimbursements
- Establish and maintain effective filing and database systems for reporting and records management; develop effective tracking systems for recording, processing and follow up on ongoing requests
- Provide support for nominated School committees including preparation of agendas, taking minutes and following up on actions required
- Provide campus related assistance such as fleet vehicle oversight and backup support to the School Operations Manager and School Operations Coordinator and other members of the administrative support team
Who We Are Looking For
Our ideal candidate is an experienced administrator with a demonstrated understanding of University administration.
You will have excellent interpersonal and communication skills and the ability to liaise with a range of people internal and external to the University, and the ability to work with people from diverse cultural backgrounds.
You will be self-motivated and flexible in responding to changing work priorities, with the capacity to work independently and as a member of a team. Experience supporting committees and an understanding of financial and administrative systems, particularly in a university environment will be highly regarded.
You will also have:
- A tertiary qualification or an equivalent combination of relevant experience and/or education/training
- Experience in providing administrative/secretarial support
- Excellent written and oral communication skills in order to provide accurate and informed advice
- Outstanding computer skills, including the Microsoft Office suite
- Exceptional organisational and time management skills, including demonstrated ability to prioritise tasks effectively
- Demonstrated self-motivation and flexibility in responding to changing work priorities, with the capacity to work independently and as a member of a team
Desirable:
- Knowledge of financial and administrative systems, particularly in a university environment
- Experience in providing secretariat support to committees
Please note: To be considered for this role you must have current valid work rights for Australia. Visa sponsorship is unavailable.
Your New Team – The School of Agriculture, Food and Ecosystem Sciences
The School of Agriculture, Food and Ecosystem Sciences has a vision of science for flourishing environments and communities. The School brings together diverse discipline strengths to lead the development of new interdisciplinary thinking and high-impact solutions for global challenges relating to climate change, food security, healthy food systems, biodiversity conservation, sustainable forest management, invasive species, and environmentally and economically sustainable agricultural practices. Our expertise spans biophysical, social and technical sciences, and we support a large cohort of PhD students across these domains - https://safes.unimelb.edu.au/
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at hr-careers@unimelb.edu.au, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the following Selection Criteria^ (found in the Position Description)
- Experience in providing administrative support in a tertiary education environment
- Excellent interpersonal and communication skills and ability to deal with a range of people internal and external to the University, and the ability to work with people from diverse cultural backgrounds
- Exceptional organisational and time management skills, including demonstrated ability to prioritise tasks effectively
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
If you have any questions regarding the recruitment process, please feel free to contact recruitment via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Applications close: SUNDAY 18th FEBRUARY 2024 11:55 PM Australian Eastern Daylight Time (AEDT)
Position Description: 0061441_UOM5 School Operations Officer - Dookie.pdf
Further Opportunities!
This opportunity is one of three exciting School Operations Officer roles currently available within the School of Agriculture, Food and Ecosystem Sciences.
Applicants are highly encouraged to explore all three positions, and apply to all deemed suitable – follow the links to discover more!
- School Operations Officer (Parkville Campus)
- School Operations Officer (Creswick Campus)
