Senior Administration Assistant - Music

Employee Benefits

• Full-Time Term time role
• Competitive remuneration – above Award salary
• Superannuation incentives
• Employee Assistance Program available to all staff
• Stimulating work, contemporary facilities and learning environment
• Our Values Culture – iLR - imagine, Listen and Respect

About the College
Coomera Anglican College is a leading Gold Coast school, developing young minds in a nurturing, supporting and future-focused learning environment, from Early Learning and Preparatory through to Year 12.  The College Purpose is to Inspire Excellence in Teaching, Learning, Service and Faith.  We focus on delivering a holistic approach to education by embedding well-being at the core of the curriculum.  We are future focused in ensuring that our students are ready for a future that we do not yet know, and that they are prepared to make a significant contribution to the global community.  

The Role
The College is seeking an experienced and passionate Senior Administration Assistant – Music to become an integral part of our Music faculty, providing effective administrative support. 
  
Key Responsibilities include:

• Overseeing the Administration Assistant and support with the answering of incoming calls and emails in a friendly and professional manner.
• Greeting and assisting all visitors with support from the Administration Assistant
• Handling parent enquiries with the support from the Administration Assistant
• Assisting the administrative needs of the music tutors, including technology questions and training
• Undertake other designated administrative duties and overflow tasks as directed by the Head of Music including:
  • Oversee the Administration Assistant with preparation and processing of documents and data
  • Reconciliation of data, data entry and database management
  • Overseeing the preparation for semester reports, music tuition billing (weekly), student enrolment and credit card reconciliation (monthly)
  • Development of spreadsheets, forms, parent letters as required
  • Overseeing the purchasing and invoice requirements of the department
  • Participate in development of applications and administrative tools designed to assist the Music Administration area
  • Participate in team meetings and development as required.
  • Work as part of the broader support staff to assist in other areas of the College as required.

To be successful, you will have:

• Strong interpersonal skills
• Proactive and intuitive with managing day to day tasks and forecasting for the academic year
• Professional and courteous manner with parents, staff, students and visitors to the College
• Ability to manage multiple tasks and meet deadlines in a busy environment
• Intermediate to advanced skills including Microsoft Word, Excel and email and the ability to confidently operate TASS (the College student administration software)
• Experience in school communications software (eg. Schoolbox, Clipboard) or similar is desirable
• Effective problem-solving skills
• Ability to work effectively within a team environment
• Ability to carry out a range of secretarial and clerical duties

In addition, you must hold or be able to hold a current paid working with children check (Blue Card), CPR and First Aid qualifications.  

Please visit our website www.cac.qld.edu.au to learn more about our College and to take a virtual tour. 

Please submit your application including a cover letter, resume no later than close of business Monday 4 March 2024.   

Please note as this is a pressing appointment, the College reserves the right to make an appointment at any stage of the recruitment process, including prior to the closing date for applications.
Coomera Anglican College is committed to child protection, as such the successful applicant will be subject to satisfactory employment screening in accordance with the law.  Applicants are expected to have read and indicate support and compliance with the Code of Conduct for Anglican Schools and Education & Care Centres.