Senior Administration Assistant - Business Advisory

About us

Vincents, we see the world from every angle. 

We are a national professional services firm with deep expertise in Forensic, Tax and Advisory. We have been supporting our clients to explore all aspects of their business and financial affairs for over 30 years. 

We bring the best analytical minds to each engagement, leveraging the diversity of our collective experience alongside our subject matter expertise. 

Our shared purpose is to provide our clients with a clear direction when they need it most. Our mission and core values provide the guiding principles for our people – extraordinary client service, continuous improvement, celebrate success and one Vincents team. 

About the role

Our accounting, advisory and tax experts deliver innovative solutions, tailored to the clients personal or business needs. Our experts work with businesses of all sizes, helping to improve performance and achieve strategic growth. 

As we continue to grow, we offer an exciting opportunity for a confident, bright, and proactive Senior Administration Assistant to join our Brisbane based team. The position is ideal for someone that will enjoy working in a dynamic team within a fast paced and supportive environment, providing a high level of advanced administrative support to senior leadership and contributing to the efficient delivery of exceptional client service.

• Managing and coordinating daily workflows
• Manage client onboarding and exits (CRM updates, ethical/engagement letters)
• Organise and oversee client files
• Assist in client correspondence and fee preparation
• Support workpaper compilation and financial document collation
• Aid in establishing new entities (Trusts, Companies)
• Maintain Company Secretarial Registers using Corporate Affairs System (CAS)
• Liaise with the (Australian Taxation Office (ATO) & Australian Securities & Investments Commission (ASIC) in relation to client related matters, including lodgements of tax returns, activity statements, and corporate documents
• Creating and maintaining standard templates
• Performing other general office and client matter administration duties as required, such as filing, copying, scanning, saving documents, archiving.

About you

• Demonstrated experience in a senior office administration position ideally within the professional services industry and/or a Chartered Accounting firm
• Advanced proficiency in Microsoft Office and well developed computer literacy 
• High level of attention to detail and the ability to work well under pressure
• Effective communication skills, both written and verbal
• A collaborative approach to teamwork and the ability to build strong relationships with relevant stakeholders 
• Be flexible to work within a team and autonomously
• Strong organisation skills with the ability to manage multiple, competing priorities
• An individual that has a positive approach and is open and adaptable to learning.

About the Vincents experience

Core to our growth and success are our people. Some of the ways in which we support our people include:

• Flexible and hybrid working options to support you, your team, and your clients in the most meaningful way
• An additional day of leave a year – VinDay – to use just for you!
• A flat leadership structure that has a genuine open door policy alongside a supportive and friendly work environment
• Ad hoc bring your dog into work days
• A newly created Learning framework to support technical, operational, interpersonal and leadership growth and development on an ongoing basis
• Support with formal accreditations, relevant courses or post graduate study
• Regular learning programs around employee wellbeing alongside an Employee Assistance Program for you and your immediate family
• Annual engagement surveys alongside fortnightly opinion polls to inform, enhance and shape our people initiatives and offerings
• A nominated People Experience Team who drive our firmwide People Engagement Plan
• A competitive employee referral program to enable our people to be rewarded for introducing talent into our business
• A client referral incentive program that rewards our people for the growth of our business.
• Monthly 1-1s with Partners to create deeper connections between our people and their leaders
• An active social committee with a calendar of regular formal and informal events. 

We’re committed to building a diverse and inclusive community for everyone at Vincents. Our shared culture is one of high performance that focuses on a “One Vincents” approach and embodies our firm foundations – shared vision, ambition, and enthusiasm.

Vincents is an equal opportunity employer. If you feel you do not meet some of the expectations listed above, but find the role interesting, we would still like to hear from you.