AddressTo help our teams work together effectively, this role requires you to be located in the Pacific time zone.
Your future team
Our Leadership Operations team is a global team of over 60 Executive and Administrative Assistants. Our mission is to Supercharge Atlassian leaders - unleashing their focus and productivity. Teamwork is at the core of everything we do and we work openly and collaboratively across the business.
Are you passionate about the Executive Assistant craft? Do you wish to join a TEAM of administrative professionals who are doing the best work of their lives? If so, this may be the perfect opportunity for you!
Join us. We're hiring a Senior Administrative Assistant. You are an experienced Administrative Assistant with a background in supporting leaders at scale.
Job description
Do you love putting out fires while remaining calm and flexible despite ever-changing priorities and needs? Do you get excited by the prospect of providing outstanding remote support to an awesome leadership team? Are you passionate about working cross-functionally with various teams in a global environment and making sure all details are in place? If yes, then this opportunity is for you. Atlassian is looking for an Administrative Assistant to join our team.
Your primary role is to provide dedicated support to our global leadership teams. You will also be responsible for handling multiple calendars including resolving over-lapping schedules and protecting time for priorities. You will organize business appointments, arranging travel and accommodation details, and processing of corporate card and personal card expenses.
What you'll do
Deliver excellence in all foundational administrative tasks - calendar management, travel, expenses, and administration.
Assist in organizing business meetings through Google Calendar.
Ensure proper coordination of meetings and booking of office meeting rooms.
Prepare travel itineraries, transportation arrangements and accommodations where necessary.
Be entrusted with the task of handling corporate and personal expenses.
Coordinate virtual and in-person events.
Be an important bridge between your leader and their teams, quickly building trusted relationships.
On your first day, we will expect that:
You have at least 5 years experience in an Administrative Assistant role supporting Management/Executive Leaders.
You can communicate effectively through verbal and written platforms.
You have an eye for details and the knack for planning and organizing using Google Calendar.
You demonstrate the ability to collaborate with staff at all levels and external contacts.
You play as a team: You have a great sense of TEAM and can easily report into and take direction from your EA team lead.
You're a high performer and keen to drive impact. You have experience managing conflicting priorities and prioritizing demands, you focus on solutions, and are comfortable navigating change and removing blockers.
It's also great if:
You have experience supporting Engineering leaders in high-growth technology companies.
You have knowledge in using Confluence and/or Trello tools.
More about our team
We challenge each other constantly to improve our work and ask hard questions. We're direct, focused, and demand perfection, but there's laughter in every meeting because we deeply enjoy the work we do and the impact it has. We're constantly growing, learning, adapting, and trying new things.
