AddressTeekay Shipping Australia (Teekay) are contracted to provide Crew management, Operational Support and Technical Management Services for Defence Assets. In support of Defence requirements, Teekay manages and provides a wide range of at-sea training and support services, including Operating Support Services, Engineering & Maintenance Services, HSSE and Quality Management.
Our core values are Safety, Sustainability, Passion, Integrity, Reliability, Innovation, and Teamwork.
What we offer:
- Competitive Market Base Salary
- Hybrid Working Arrangements
- 14.4 % company-paid superannuation
- Paid Health Insurance for you and your family
- Annual Corporate Clothing Allowance
- 22 days annual leave
- Annual Short Term Incentive Bonus Plan
- Wellness Plans
- An annual flexible spending allowance of $1,500
Who we are looking for:
We are seeking an experienced Office Administrator to provide proactive assistance and support for the Bay Class In-Service Support Program for allocated vessels. This role involves supporting financial, purchasing, and document control tasks essential to the program.
Major Responsibilities
- Assist the Asset Manager in meeting all reporting obligations to fulfill contractual requirements.
- Identify, collect, record, analyze, and validate data related to overall program performance, and report performance measures to the Commonwealth.
- Prepare, track, and complete Quoting for Survey and quote services.
- Prepare, track, and complete task-priced services.
- Prepare, track, and complete service visit processes.
- Manage, monitor, and update the Government Furnished Material Management Master Stock List
- Prepare, monitor, and submit monthly financial job cost reports to assist with accounts receivable.
- Manage the administrative arrangements for regular formal program reviews, including taking minutes.
- Serve as a contact point for Commonwealth representatives, providing assistance, information, and reports upon request.
- Liaise with subcontractors directly engaged by Teekay to carry out survey and quote services.
- Control all program documentation using SharePoint.
- Monitor and update the Class & Statutory Certificates as required.
- Assist the Asset Manager with any other duties as directed.
Requirements (Knowledge, skillsand Abilities)
- Desirable Qualifications: Business Administration degree or equivalent
- Desirable Experience: 3 years’ experience in a similar role
- Essential Skills:
- Attention to detail;
- Excellent organisation skills;
- Excellent Computer and Software skills, particularly in the Microsoft Suite;
- Strong problem solving skills;
- Comprehensive understanding of the regulatory environment in with the company operates;
- Commitment to continuous improvement.
Closing Date: 26/07/2024
