AddressSenior Assistant & Office Manager
Location: Brussel office (on site)
Reporting line: Saab NEO Head of Brussel
Time: Full time
Introduction
At Saab, we constantly look ahead and push boundaries for what is considered technically possible. We collaborate with colleagues around the world who all share our challenge – to make the world a safer place.
The Brussels office today is an office dedicated to managing, coordinating and to inform the wider Saab Group on EU and NATO related issues. This function will be further strengthened as we are now looking for a Senior Assistant & Office Manager role. The applicant will show excellent interpersonal skills and to provide general administrative service at the office and assist the management function with structure and planning in daily matters and long term goals for the functionality.
Your role
As Senior Assistant and Office Manager, you will provide an efficient and responsive administrative, organizational and logistical service. The role will include travel arrangement and manage expenses, diary organization, events and social planning, organize and prepare meetings, liaising with clients and suppliers, ordering and organising office & kitchen supplies, carrying our specific project when needed, liaise with landlord and service providers to ensure smooth running of the office, handling invoices, first point of contact within the office for all matters regarding the facilities internally and externally, and a lot more which we think you will bring to us and make this office even more successful.
Your experiences and skills, essential and desirable
· Excellent written and oral communication skills in English and French
· Excellent knowledge about Brussels city, including the EU institutional and NATO environments
· Proven experience as applicable to the role which requiring tact, judgment and discretion
· Personable, friendly, welcoming, open minded, diplomatic and easy to approach
· Adaptable, Pro-active and ability to work on own initiative and as well as part of a team
· Strong team player with good communication, negotiation and relationship-building skills
· Leadership skills and the ability to 'make things happen'
· Understanding of working within military or security sensitive related environment would be advantageous
· Project management skills
This position requires that you pass a security vetting based on the currant regulations around/of security protection. For positions requiring security clearance additional obligations of citizenship may apply.
What you will be a part of
About Saab
Saab is a global defence and security company operating in the fields of air, land and naval defence, civil security and commercial aeronautics. We number 18k+ employees and have operations on all continents. Technologically we are leaders in many areas, and one-fifth of our earnings are spent on research and development. We believe that it is every human’s right to feel safe, and we are hence driven by the mission to help our customers to make their society safe from a wide range of security and military threats by developing world-leading technologies and capabilities.
You will be partof and employed at Saab AB´s Brussels Branch office which is now a growing part of Saab with many growth opportunities. A company where we see diversity as an asset and where you have both considerable responsibility and good opportunities for advancing in your career. But also, a company that respects each person’s needs for a rewarding life beyond work.
If you aspire to help create and innovate whilst developing yourself in a challenging team setting, Saab may well have the perfect conditions for you to grow. We pride ourselves on a nurturing environment, where everyone is different yet we share the same goal – to help protect people.
