Senior Contracts Administrator

About John Holland

At John Holland, our purpose is simple, we transform lives with everything we do. We've always known at its heart Rail & Transport is about people — our customers, our employees, and the communities in which we work.
That's our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of a team that thrives on rising to the challenge of transforming lives for good.

We currently have a Senior Contracts Administrator position available on our Rail Infrastructure Services team based in Seven Hills, NSW. We are looking for someone who possesses a strong commercial acumen and is able to lead and mentor junior members of the team.

Your key tasks will include (but not limited to):

• Draft scopes of works and tender packages to accompany requests for quotations issued to subcontractors for projects
• Conduct initial investigations with subcontractors to clarify the organisation's conditions relating to contracts for prospective projects
• Manage and drive the review process to ensure the award of all subcontractors within the required time frame and budget
• Maintain a register of subcontractors
• Minimise all subcontractor variation claims and elimination of claims where possible
• Operate and maintain commercial and contract systems including Project Costs Reporting (PCR), Project Pack Web (PPW), MARS, Workday, Commercial Pack database and Contract Sum
• Ensure cost forecasting for allocated subcontracts and cost codes are accurately maintained and keep project management teams abreast of any costs issues immediately upon identification
• Interpret specifications and drawings so as to understand scope of works for the project at Head Contract and Sub Contract scope level
• Participate in identification and quantification of Head Contracts
• Manage subcontractors to ensure that Code compliance is maintained at all times
• Preparation of variation, claims or letters for Head Contract management for allocated Project or projects
• Prepare Forecast sheets for projects and assist Project team with Cost Review and reporting
• Monthly Progress claim reviews and submissions
• Assess commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls
• Check compliance and prepare reporting on commercial performance of the contract
• Process and recommend progress claims for work completed and refer disputed claims by subcontractors to the relevant manager for decision
• Any other adhoc duties assigned by Commercial Manager

To be successful in this role, you will have the following:

• It is desirable to have a degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
• Previous experience in a Senior Contracts Administrator role within the Construction or Engineering industry
• Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
• Experience with a variety of project values and complexity
• Understanding of document control experience in accordance with records management procedures
• Interpret and apply relevant legislation/code on the project to prevent potential business exposure
• Experience in negotiating with sub-contractors

Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success. We'll do all we can to help you develop your skills, and make a difference, right from the start.

We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority

What's in it for you when you join John Holland?
We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

• Competitive remuneration with salary continuance, and salary sacrifice packaging options available
• Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities
• Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities
• Inclusion and diversity are part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks
• Flexible working that works for you as we know flexibility means different things to different people. Whether it's flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly