Senior Executive Assistant

KordaMentha

To help clients grow and maximise value, protect from financial loss and reputational damage and help recover value in tough times

KordaMentha is an independent advisory firm providing specialist cybersecurity, financial crime, forensic, performance improvement, real estate and restructuring services. We have a team of over 400 specialists across Asia-Pacific with diverse backgrounds – in finance and real estate through to agriculture, law enforcement and the c-suite. We combine unique skills and experiences to deliver fresh solutions to the region’s most complex commercial challenges.

The Opportunity Join our dynamic team! At KordaMentha, we value innovation, collaboration, and excellence in everything we do. We're seeking a talented Executive Assistant to support our leadership team in achieving our ambitious goals. As an Executive Assistant at KordaMentha, you will be an integral part of our administrative team, providing high-level support to our executives. You'll manage calendars, coordinate meetings, handle travel arrangements, and assist with various administrative tasks to ensure the smooth functioning of our executive office. This role offers a unique opportunity to work closely with our leadership team, contribute to the company's success, and gain invaluable experience in a fast-paced environment.   Duties and ResponsibilitiesExecutive assistant management

• Prepare PowerPoint presentations and reports, letters, spreadsheets and various other correspondence for Partners/Consultants and Executive Directors.
• Provide diary management to Partners/Consultants and Executive Directors.
• Organise meetings and luncheons for Partners/Consultants and Executive Directors including ordering and setting up of catering (as required), preparing coffees for client meetings, booking meeting rooms, setting up technical support, and phone/video conferencing.
• Organise travel itineraries, including booking travel, accommodation, processing visa and passport requests as required.
• Prepare expense reports for Partners/Consultants and Executive Directors.
• Manage incoming calls, incoming emails (as required) and correspondence, ensuring correspondence is attended to promptly and directed to the appropriate person.
• Organising client functions and marketing events.
• Record marketing activities and events for reporting purposes in CRM.
• Ensuring CRM is up to date on a regular basis for Partners/Consultants and Executive Directors.
• Assist with proactive management of client jobs by reviewing weekly WIP/Debtor reports and providing ad hoc reporting as requested.
• Work with interstate Executive Assistants to co-ordinate team meetings and events.
• Board liaison and meeting preparation for some key clients.
• Assist Turnaround Management Australia (TMA) with the national conference, along with assistance for national events.

General administration

• Complete all invoicing, including creation of WIP reports and completion of necessary forms.
• Central point of contract for contractors working on client jobs within the team, including travel coordination and input of weekly timesheets.
• Assist with group projects and research requests as required.
• Assist in the photocopying and binding of reports and documents.
• Primary contact for document finishing, including securing and pdf-ing for the team.
• Assist in the preparation of mail outs, co-ordinate with staff and/or external printers.
• Prompt ordering of ASIC and document searches via the search service desk.
• Back-up support to other Executive Assistants and Office Support team members.
• Reception relief on an adhoc basis as required. Qualifications and experience/skills required
• Excellent telephone manner.
• Well presented.
• Client service oriented.
• Exceptional organisational skills.
• Ability to interact in a professional manner at all times.
• PC literate including advanced Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Confident in multiple technology systems including CRM, SharePoint and video conferencing.
• Ability to multi-task, manage and achieve multiple deadlines.
• Ability to work well under pressure.
• Ability to manage areas of responsibility and take initiative.
• Ability to work independently as well as part of a busy and dynamic team.
• Desire to take ownership of tasks assigned.
• Strong verbal, interpersonal and communication skills.
• Accurate spelling and typing.
• Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required.
• Attention to detail.
• Ability to adopt a ‘hands on’ approach.

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  Office and Team Coordination

  Coordinate the smooth and effective day-to-day administrative operations of an office or team

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  Diary Management

  Track, manage, and prioritize the daily movements for business leaders to achieve the organization’s goals effectively

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  Inbox Management

  Track, prioritize, and action a leader’s email inbox to increase their overall productivity and efficiency

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  Social skills

  Behaves and communicates effectively in different social situations and with a variety of different people

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  Flexibility

  Copes with changes and ambiguity in varying circumstances and can adapt behaviour effectively

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  Attention to detail

  Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables