Senior Executive Assistant

Join our client, a leader in financial services as EA to CEO. Support top-level executives, drive operational excellence, & embody their brand values!

MECCA RECRUITMENT GROUP: Providing clients and candidates with effortless, streamlined and honest recruitment.
Are you a seasoned executive support professional with a passion for facilitating seamless operations at the highest level? Join our client, a leading provider of financial solutions, as the EA to the CEO/Board Administrator. As a pivotal support figure, you will directly assist the CEO and Board in optimising functional operations and upholding our brand values of optimism, clarity, forward thinking, and proactivity.

Responsibilities:
CEO Support:

• Manage the CEO's calendar, including scheduling meetings and handling invitations.
• Coordinate travel arrangements and itineraries for the CEO.
• Provide comprehensive administrative support, including assistance on projects for the Senior Management Team.
• Prepare accurate agendas and minutes for meetings, ensuring timely dissemination of materials.
• Oversee event logistics related to the CEO, including venue booking and catering.
• Handle incoming communications and correspondence, determining priorities for action.

Board Support:

• Assist the Paralegal/Board Administrator with preparation and distribution of Board and Committee papers.
• Minute Board and Committee meetings, ensuring accuracy and timeliness.
• Schedule meetings, prepare paperwork, and circulate materials to members.
• Prepare final reports to the Board, recommending approval.

Receptionist Management:

• Provide oversight and guidance to the Corporate Receptionist/Office Administrator.
• Set performance expectations and objectives, conducting regular reviews and providing feedback.
• Manage workload and task handling efficiency of the receptionist.
• Foster a positive and collaborative working relationship, addressing any issues promptly.

Experience and Qualifications:

• 10+ years of relevant experience supporting C-Suite executives and Boards.
• Previous experience in facilitating board minutes and agendas.
• Proficiency in Microsoft Office applications and exceptional communication skills.
• Strong organisational skills and ability to manage competing priorities.
• Capability to work both collaboratively and autonomously.
• Discretion and proficiency in handling sensitive information.

Equal Opportunity Employer
Our client understands that each and every team member brings with them their own unique qualities and is committed to ensuring a safe and positive workplace for all employees.