Senior Office Administrator - North Sydney

• Great office culture and team environment
• A multifaceted role where no two days are the same
• Hybrid role - work from the office and from home

About SMEC
SMEC provides unique opportunities to work on iconic industry projects with experienced colleagues and leadership teams. We support and empower employees to drive innovation initiatives within a well-established and growing organisation.
Every employee plays a key role in shaping our business and is driven by teamwork, progressive thinking and creative ideas. We are committed to providing platforms to enable our people to engage in the business, deliver value to clients and develop their careers.
When you join SMEC, you join a flexible growing organisation that has a genuine commitment to CSR, diversity and improving the world we live in.
SMEC delivers smart solutions for clients and communities in Infrastructure, Urban Development and Energy & Resources driven by a desire to improve the world in which we live. Our diverse and skilled teams are engaged in major projects across Transport, Water, Energy and renewables sectors.
The Role
We are seeking to engage a Senior Office Administrator to join our team. Based in our beautiful new and modern offices in North Sydney (approx. 2-minute walk from the station), you’ll spend your days providing front-of-office services to the business, managing all facets of administration and business support for our North Sydney Office.
Our office is an energetic and social group that thrives in a team environment. As such, we are interested in hearing from applicants who are not only organised, pragmatic and have a great attitude but are people who will appreciate and contribute to a positive, friendly and collaborative work environment.
Responsibilities include, but are not limited to:

• Proactively delivers effective, efficient and accurate administration services, ensuring high levels of customer service are provided to the business
• Collating and executing accurate reports and statistical information
• Preparing, coordinating and distributing accurate documents, reports and presentations in a timely manner
• Creating well designed PowerPoint presentations with appropriate content, within the area of assigned activity
• Resolving discrepancies and issues, recognising problem areas as they arise;
• Making recommendations to the Office Manager and actions to reach a positive result
• Booking travel and training, adhering to company guidelines
• Booking local, interstate and international couriers, as requested, adhering to company guidelines
• Managing project and pool vehicles including booking management, maintenance and servicing
• Document management including physical and electronic archiving, filing, adhering to SMEC policies and procedures
• Assisting the Bidding and Submissions process, including print production
• Managing the recording, maintenance and disposal of office assets and company property
• Driving office compliance requirements and contributes to a safe office environment
• Providing support to the front office, reception function, as required and directed by the Office Manager, to ensure that excellent customer service standards are met and a high standard of service delivery is achieved
• Providing effective administrative support and coordination to office functions, events and social activities, as required
• Effectively assisting projects in the preparation of project deliverables, documentation and transmittals, as required
• Supporting the financial aspects for the office or project including creation, programming, resourcing and invoicing, as required
• Supporting hiring managers with the onboarding of new employees, if required
• Fostering a culture of confidence by actively providing high quality operations support, dedication and consistent application at a high professional standard
• Adopting a collaborative approach by listening to and valuing other’s contributions and recognise when it is appropriate to seek assistance
• Building strong relationships with internal and external clients and key stakeholders
• Communicating professionally and appropriately to internal and external clients, team members and stakeholders

About You
Suitable applicants will be/have:

• Related qualifications such as a TAFE business administration qualification will be highly regarded
• Intermediate to advanced MS Office skills
• 5+ years experience in a similar role, ideally within a corporate setting
• Ability to work autonomously with minimal supervision
• The ability to build and maintain strong relationships with stakeholders
• High attention to detail
• Innovative “out the box” approach to problem solving
• Highly developed interpersonal and communication skills to work effectively within a culturally diverse and multi-disciplinary environment;
• Excellent time management skills to work effectively and efficiently towards deadlines
• A proactive and solutions-driven approach to work.

In return, SMEC offers you the benefits that come from working in a global multidisciplinary consultancy in an environment where your fresh ideas and enthusiasm will be welcomed and rewarded.
Link to benefits:
How to Apply
All applications must be submitted online. To apply, click on the "Apply Now" link below and follow the prompts.
For a confidential discussion regarding this opportunity, please contact Sarah De Zilva - Sarah.dezilva@smec.com
To find out more about SMEC, please visit our careers page at
All recruitment activities go through our Recruitment & Talent function and currently, this role doesn’t require agency input. Please do not forward resume directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!