Senior Officer, Faculty Timetable

Job no: 537205
Work type: Full-time
Location: Geelong - Waurn Ponds, Melbourne - Burwood
Categories: Information Technology

Based at our Melbourne, Burwood Campus or Geelong, Waurn Ponds Campus
Full-time and Continuing
HEW 6 $85,588 - $92,428 + 17% Superannuation

Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world’s universities.

The Senior Officer, Faculty Timetable is responsible for coordinating scheduling support for academic and professional staff to produce the academic timetable, taking into account student and staff experience of the timetable, effective delivery of the University’s curriculum through the timetable, and efficient use of the University’s teaching spaces. The position acts as a subject matter expert and provides advice and direction on all aspects of the Faculty timetable. The position will also provide operational support to senior staff within the Timetabling team. The role is hybrid with both on-site and work from home days each week.

Your key responsibilities will include:
Supporting the development and maintenance of the academic timetable, including ensuring accuracy in creating maintaining and translating timetable information in the timetabling systems in a timely manner by liaising with stakeholders
Designing timetables taking into account the provision of teaching space to ensure space allocations are aligned with the university’s pedagogical Timetabling delivery and policy, and the timetable supports University objectives
Seeking feedback from clients regarding their satisfaction and perspective with the timetable function and services received, responding to feedback with openness and transparency and seeking to identify ways to better service the customer
Providing ethical advice to stakeholders that addresses underlying timetabling questions or concerns around timetabling procedures, processes and requirements promoting value-adding insights and recommendations
Building new and productive relationships with a diverse range of stakeholders or key and influential individuals across the University
Developing and implementing practical, accessible solutions to timetable problems based on stakeholder needs, including those related to data collection, scheduling, and student allocation, and their associated systems and processes
Striving for excellence and consulting regularly with clients to clarify who requires the information, the purpose for which it is required, criteria for success and where and when advice and recommendation is required
Generating new ideas and sharing those ideas with others in the work area to improve process and practice
Recognising the importance of teamwork and of effective communication amongst team members and building rapport within immediate team in ways that are respectful and inclusive of others

To be successful, you’ll have:
A Degree with subsequent relevant experience; or
Extensive experience and specialist knowledge or broad knowledge in technical or administrative fields
An equivalent combination of relevant experience and/or education/training
Experience in using timetabling systems, preferably within a university environment, or experience maintaining a complex database
Demonstrated data literacy and proficiency in MS Excel

Applications for this position close on Sunday the 16th of April.

Successful applicants will need to comply with vaccination mandates imposed by the relevant state/territory government. Applicants who attend third-party sites to undertake University activities will also be required to comply with any other directions or requirements in place at the third-party location.

SPECIAL REQUIREMENTS

Working with Children Check (refer to Recruitment Procedure)

Please submit your updated resume and a short cover letter outlining your skills and experience for this role.

For a confidential discussion regarding this position, please contact Simonne Mullaly (Manager, Timetabling) at simonne.mullaly@deakin.edu.au

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Advertised: 24 Mar 2023 AUS Eastern Daylight Time
Applications close: 16 Apr 2023 AUS Eastern Standard Time

Work from home