Address
Form of workWhat is to focus of this position?
Performing administrative tasks that support the daily functioning of the Senior School Office.
Anticipated Start Date
Seeking an applicant for an immediate start however, a commencement date can be negotiated.
Closing Date for Applications
Midday Friday, 08 March 2024. Interviews will be held as suitable applications are received as we are looking to resolve staffing for 2024 as soon as possible. The successful candidate will work 40-weeks a year and is stood down during non term time.
Application Process
If you believe you possess the necessary qualities and commitment for this position, you are invited to apply. Completed applications should comprise of:
*A completed St Philip's Christian College Cessnock Application form, available on the College website.
*A comprehensive Curriculum Vitae
*A supporting statement outlining your suitability for the position.
*Signed copies of the Employment Collection notice (as required by law) and agreement with the Staff Code of Conduct
*Any other information you consider relevant to support your application.
Applications should be forwarded to:
Ms Renee Balcombe
Executive Assistant
**************@spcc.nsw.edu.au or call 02 4007 5***
What you’ll be doing:
What’s it like working at St Philip’s?
We are focused on providing quality education in a caring, secure and challenging learning environment based on Christian beliefs, values and practice.
Our organisation’s core values are:
- Christ First - we want to honour Christ in all things.
- Serve One Another - we want to appreciate the unique God-given potential of each person.
- Strive For Excellence - we want to aim to do our very best all the time.
- Do What Is Right - we want to always behave in a Christian manner.
- Build Community - we want everyone to feel they belong.
What’s it like working in St Philip’s Christian College Cessnock?
Staff at St Philip’s Christian College Cessnock model Christian character and good moral behaviour that explicitly supports the Christian beliefs and values of the College. Staff uphold the St Philip’s Christian College greater vision where ‘every student enjoys a safe and secure learning environment and contribute to a positive, inclusive and productive College culture where staff, students and families feel valued and respected. St Philip’s Christian College Cessnock encourages a cohesive culture by engaging with others in a meaningful, caring and authentic manner where priority is given to ensure the Christian growth of students and staff. St Philip’s Christian College Cessnock encourages staff to pursue Professional Development and growth opportunities.
What’s the focus of this position?
Performing administrative tasks that support the daily functioning of the Senior School Office.
What you’ll be doing:
- Manage and maintain the Senior School Office environment.
- Effectively manage full receptionist duties.
- Be the primary point of contact and initial responder for students, parents/caregivers and staff.
- Record and maintain student attendance data for Senior School, including absences, late arrivals and early departures.
- Foster positive relationships with parents / carers, addressing inquiries and concerns.
- Facilitate effective communication between staff, students, parents and external stakeholders, disseminating information appropriately.
- Work closely with the Head of Senior School, Assistant Head of Senior School and Grade Leaders.
- Scheduling appointments for students and/or parent/caregivers as directed.
- Record accurate meeting minutes in various sub school meetings and staff/parent meetings as required.
- Data entry and administration tasks for students including awards and event documentation preparation.
- Assist with planning and/or organising various College events and functions.
- Assist with data entry and/or administrative duties as directed.
- Provide First Aid to students where required, ensuring accurate medical notes are recorded in TASS
- Assist with any other administrative duties as directed.
The essentials you’ll need:
- Be a committed Christian and an active church member.
- Uphold and support the mission, core values, vision, policies and aims of the College.
- Be passionate about Christian education.
- A current paid Working With Children Check.
- Excellent working knowledge of the Microsoft Office Suite of products and a willingness to embrace new technologies.
- Maintain and build upon your professional expertise by participating in appropriate professional development courses.
- Lead by example with high professional standards in all aspects of College life.
- Demonstrate a high level of communication skills and demonstrates effective collaboration.
- Demonstrate effective conflict resolution skills and strategies.
- Demonstrate a high level of organisational proficiency.
- Be innovative, suggest and develop new and improved procedures.
- Maintain high standards and have a calm and methodical approach.
- Ability to multi-task, prioritise workload and meet deadlines.
- Represent the College in a positive manner to the wider school community.
- Display discretion, confidentiality, honesty and integrity.
- Be positive, self-directed, empathetic, enthusiastic and highly motivated.
- Demonstrate adaptability, flexibility, resilience and manage work related pressures.
- Work cooperatively and collaboratively as a member of a team.
- Communicate accurately and consistently in a clear manner.
- Possess excellent interpersonal skills.
- Build positive, caring relationships with staff, students and their parents/carers
- Demonstrate the ability to work successfully with teachers, students, leaders and wider school community.
Other valuable skills you may have:
- Current First Aid Certificate is desirable. Training will be provided if you do not currently hold this qualification.
We’ll encourage you along the way
No job description can capture the complexity of running a school. Therefore, this role will include other duties that may be required by the Principal. Job descriptions will need to be reviewed from time-to-time in order to ensure they remain relevant in a rapidly changing world.
All employees are responsible for ensuring the workplace is free from sexual harassment and must not engage in any behaviour that could amount to sexual harassment.
We will partner with you to support your performance and ongoing development to ensure you are fully prepared for future challenges as this position and our organisation adapts and grows.
