Site Administrator

We are currently seeking for a Site Administrator for a company that offers Earthworks, maintenance, Cleaning Services and Waste Management Services.

• Temporary 3 months Position  
• ASAP start
• Port Headland based resident 
• Part time (5 hours per day) 

The purpose of this role is provide high quality, on-time, administrative assistance to the Site and the relevant Project Manager and/or Site Supervisor for one of the clients BHP sites. 
 
Key Responsibilities:  

• Preparation of daily, weekly and monthly reports
• Monitor and address all emails that come through to the Projects email.
• Assist Project Manager/Site Supervisors in all administrative duties
• Assist site with fortnightly reconciliation of timesheet completion and submission (Employment Hero and the Swag App)
• Liaise with employees re completion of timesheets and provide assistance in the use of the Swag App
• Ensure all site access requests are actioned as quickly as possible
• Ensure mobilisations and site access requests are coordinated efficiently
• Action and reconcile purchase orders
• Provision of supplies such as ordering stationary
• Attend meetings and take minutes where required
• Assist in the recording of all safety and training records
• Liaising with Cundaline stakeholders such as IT, Payroll, HR, Finance
• Assist the workshop with reporting and purchasing requests
• Coordinate flights, accommodation and roster bookings for the companies personnel and contractors after mobilisation is complete
• Monitor and update the roster spreadsheet with any leave, training and standowns
• Update maintenance schedules, JHA registers, hazard registers, training matrix’s and isolation lock register 
• Ensure documents are filed and have the correct naming configurations

Requirements for the role: 
 

• Previous experience working in an Administrative role with mobilisation duties
• Prior experience working in a FIFO environment
• Must be well organised and capable of being responsive to needs at short notice
• Must be able to self manage and work autonomously 
• Must have excellent written and verbal communication skills
• Competent in Word, Excel, Power Point. 
• Required experience in Workflow, Enable, BMS and SuccessFactors

  If this sounds like the position for you, please Click to Apply.
Additional information

• Port Headland based resident
• Part time (5 hours per day)
• ASAP start