Submissions Coordinator

At UAP we collaborate with artists, architects & designers to deliver creative outcomes globally for the public realm. We make incredible things.

We have an exceptional career opportunity for a passionate and dedicated Submissions Coordinator to join our team to support our global reputation as a leading international company for public art.

About the Role

You will be responsible for supporting the Middle East and Australia New Business Team by coordinating and producing tenders and proposals to meet client submission deadlines. You will engage and direct internal stakeholders, ensuring their participation and timely deliverables. Your attention to detail and organisation will contribute to successful submissions and new business opportunities for UAP.

This part time role is for 3 days a week.

Reporting to the Director of Middle East, you will be responsible for activities, including, but not limited to:

• Manage the Submission and Bid Process: Oversee the entire process from inception to delivery, using InDesign, Photoshop, and Word to ensure high-quality outcomes.
• Strategic Support and Content Development: Interpret client briefs to identify and source optimal content and support the development of submission strategies and enhancements to bid processes.
• Coordinate and Collaborate: Work with wider project teams, external consultants, and joint venture partners to coordinate content and contributions.
• Documentation and Library Management: Maintain and manage a template library, including CVs, project sheets, and standard documentation for EOIs and tenders. Also responsible for the upkeep of the submission library.
• Business Development Support: Assist in broader business development and marketing initiatives, including managing client databases, tracking project opportunities, and producing internal communications regarding project wins.
• Presentation Preparation: Prepare and produce presentations and other marketing materials using PowerPoint, InDesign, and Photoshop

What you need to succeed

You will be able to demonstrate:

• Minimum 7 years’ experience in tender submissions coordination
• A proven record of submission coordination.
• Experience in large scale, multi-faceted bid management within the built environment industry.
• Creative thinking to produce new ideas and concepts to convey the design story in client submissions and presentations.
• Familiarity and interest with business development processes, sales strategies, and best practices in proposal development. 
• Ability to understand & interpret technical briefs and align with our creative and commercial expertise.
• Excellent organisational and time management skills to handle multiple projects, varied stakeholders and meet deadlines.
• Strong written and verbal communication skills for crafting compelling narratives and articulating complex ideas.
• Contributing, editing, producing & proofing well written, accurate & persuasive submissions with the support of the submission.
• Analytical mindset for interpreting data and making data-driven decisions to support the development of the submission.
• Strong computer skills including high level Microsoft Office skills and proficient in Adobe Creative Suite programs, specifically InDesign, and Salesforce would be highly advantageous.  

At UAP, we offer:

• A local work environment promoting work-life balance.
• The possibility for flexible arrangements.
• A complimentary Employee Assistance Program.
• Being part of a creative team that contributes impactful projects in the public realm and helps preserve artisanal skills and craftsmanship

The role is Part time with a standard 6-month probationary period.  

We are an equal opportunity employer and value diversity. All employment is based on qualifications and merit.

If you have the skills to excel in this role, and this sounds like an exciting opportunity that aligns with your experience and career goals, we would love to hear from you! To assist you in completing your application, please review our website to familiarise yourself with our company. 

Application to include:  

• Cover Letter
• Your CV
• A brief response to the key responsibilities, skills, and experience outlined above.

Please send applications via email to **@uapcompany.com

Applications Open immediately. Applications will be reviewed, and eligible applicants contacted as and when they are received. 

Application Period Ends: 29/04/2024

Once we have successfully received your application, we will be assessing your qualifications in due course. Due to the expected volume of applicants, only those shortlisted will be contacted. Should you not be successful on this occasion, we will keep your details on file for future reference and we would encourage you to apply for any suitable roles we may advertise in the future.

Thank you for taking the time to apply for this position.

uapcompany.com